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General Dynamics Electric Boat · 1 day ago

Administrative Aide

EB Groton Shipyard

Full-time

Onsite

Senior Level, Lead/Staff

8+ years exp

General Dynamics Electric Boat is seeking an Administrative Aide to support their D442 (C4ISR Systems Integration and Engineering) Managers and staff. The role involves providing general office administrative support, including maintaining department files, scheduling, and arranging travel and visitor hospitality.

Manufacturing

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Duties includes all general office administrative support with emphasis on volume word processing including preparation of pdf format digital copies for archive and distribution

General duties include maintaining department files and digital records including reproduction and distribution of documents; scheduling conference rooms, VTCs and projectors; supporting inventory and ordering of office supplies; responding to service needs of department copiers and office equipment; and arranging visitor badging and hospitality for major reviews

Once selected, the candidate will be expected to share office responsibilities with other department Administrative Aides

Also, candidate will be responsible for arranging travel, reservations and preparation of expense reports

Candidates will be expected to accept assignments directly from department staff relying on supervision only to provide prioritization of conflicting needs

Qualification

MS Office SuiteAdvanced Word functionsSpreadsheet preparationPresentation preparationTyping proficiencyMulti-tasking abilityError-free productionVerbal communicationWritten communication

Required

High School diploma or GED

8+ years of experience in an administrative office role

Must be able to obtain and maintain a Secret level of security clearance

Experience preparing spreadsheets and presentations

Expertise in advanced Word functions such as creating and using Templates and HTML linking

Well-developed verbal and written communication skills

Proficient in typing

Must be able to use MS Office Suite in a production environment including a thorough knowledge of MS Word functions, a working knowledge of MS PowerPoint and MS Excel and the ability to prepare PDF format files directly from desktop applications

A demonstrated ability to concurrently complete multiple assignments

Candidates must demonstrate timely, error-free, word processing production