Netability ยท 1 day ago
Administrative Assistant
Wichita, KS
Part-time
Onsite
Entry Level
2+ years expNetability is seeking an Administrative Assistant to support daily office operations and administrative functions. The role includes coordinating meetings and events, managing travel logistics for Board meetings, and assisting with HR and accounting tasks.
Cloud ComputingInformation TechnologyIT InfrastructureNetwork SecuritySoftware
Responsibilities
Monitor and distribute incoming daily mail for the building
Prepare and process daily check deposits by logging and depositing checks remotely for CPI and affiliated entities
Order office supplies and coordinate equipment maintenance
Coordinate comprehensive travel arrangements for quarterly Board of Directors meetings, including airfare, hotel accommodations, ground transportation, itineraries, and activities. Serve as a primary point of contact for board members to ensure a smooth and professional travel experience
Provide support for Corporate Governance & Records. Prepares annual officer and director election materials, distribute documents for execution, and track completion. Maintain and update corporate governance records, written consents and meeting minutes related to routine corporate actions, i.e. financing transactions, dividend approvals. Coordinate document execution and maintain organized, accurate corporate records
Provide administrative support for the HR and Payroll team in coordinating office events. Schedules meeting spaces, catering, activities and event logistics. Creates and distributes email communications, printed materials, and communicates with external vendors and partners. Arranges travel and transportation as needed (minimal). Assists with event set-up and clean-up
Track wellness reimbursements
Follow-up with new hires regarding outstanding onboarding paperwork
Organize and lead the annual United Way campaign for the building, including planning (beginning in September), coordinating with the United Way director, managing communications, collecting and tallying pledges, coordinating foundation matching, and communicating results
Scan, organize, and maintain Foundation charity receipts for the tax dept
Perform additional administrative and accounting tasks assigned
Qualification
Required
High school diploma or equivalent required; associate degree or additional administrative training preferred
2+ years of experience in an administrative, office support, or coordinator role, with experience coordinating executive-level travel strongly preferred
Demonstrated ability to coordinate detailed travel arrangements, including flights, lodging, transportation, itineraries, and schedule changes
Strong interpersonal skills with the ability to communicate professionally and confidently with Board members, senior leadership, staff, and external vendors
Excellent written and verbal communication skills, including clear, timely follow-up and attention to detail
Proficiency with Microsoft Office (Outlook, Word, Excel) and general office technology
High level of discretion and professionalism when handling sensitive or confidential information
Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines
Ability to work independently while collaborating effectively within a team-oriented environment
Flexible, service-oriented mindset with a willingness to assist across administrative, event, and office support functions as needed
Preferred
associate degree or additional administrative training
experience coordinating executive-level travel
Company
Netability
The Netability team can implement tools, processes and methodologies that reduce risk and save money while improving your operational efficiencies and enhancing your business.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase