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Wynn Resorts · 2 days ago

Project Assistant - Purchasing - Wynn Design & Development

Las Vegas, NV

Full-time

Onsite

New Grad, Entry Level

Wynn Resorts is seeking a Project Assistant to support the Design & Development division with documentation and project collaboration. The role involves entering vendor information, preparing bid packages, and assisting with project administration and completion tasks.

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Responsibilities

Enter new contacts / vendors into both the Purchasing and Accounting systems and collect necessary registration information for new vendors including W-9 form

Develop and distribute bid packages under the guidance of senior members of the project team

Prepare bid analysis and spreadsheets for senior members of the project team

Enter and file specifications provided by the Interiors department

Basic bidding requests and retrieval / confirmation of vital order information such as terms, FOB, etc

Produce purchase orders and change orders by the request of senior members of the project team

Produce, validate and distribute check requests

Data entry and basic follow up with vendors to expedite current orders, including coordination with freight forwarders and international entities

Inspection and quality control of delivered shipments at warehouse

Processing of submittals and maintenance the submittal log

Communicate information related to assigned projects to vendors and other members of the project team

Maintain timely, accurate and useful project records in the online purchasing system and filing system

Execute administrative tasks assigned by senior members of the project team in an efficient and timely manner

Produce requested reports and project summary documents for senior staff

Prepare shipping and installation documents under the guidance of senior members of the project team

Assist in follow up and resolution of warranty claims or punch list completion

Effectively work with Accounting and senior members of the project team to close out installed projects

Qualification

FF&E purchasing experienceMicrosoft Office proficiencyCommunication skillsOrganizational skillsAttention to detailTeam player

Required

Maintains and promotes exceptional integrity and reputation of the department

Maintains strict confidentiality outside the company of all program design, sources and schedules

Ability and positive willingness and duty to work the work varying schedules and hours required to meet the business needs of the project at hand, including travel when necessary

Encourage good relationships, promote team spirit, and insure effective two way and multicultural communications among all WDD disciplines as well as the Operational team, vendor base, and service providers

Accept any other duties and responsibilities assigned by senior staff as required to insure delivery and installation of all required FF&E within project schedules and budgets

Any combination of education, training, or experience that provides the required knowledge, skills, and abilities

Excellent verbal and written communication skills

Excellent computer skills including all Microsoft office programs

Impeccable integrity and organizational skills

Exceptional attention to detail and ability to multi-task

Team player that thrives in a high pressure work environment

Must be 21 years of age or older