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NEOGOV · 2 days ago

Purchasing Assistant III-WV State University-Kanawha Co.

Kanawha County, WV

Full-time

Onsite

Mid Level

4+ years exp

West Virginia State University (WVSU) is a public-land grant institution serving approximately 3,500 students. The Purchasing Assistant III position is responsible for performing paraprofessional purchasing functions, including procurement, contracts, inventory, and records management activities.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Assists with reviewing purchase requests and determines if required merchandise is available through internal resources and/or agency or statewide contracts if bids must be solicited; collects bids, secures bids, holds public bid openings, prepares bid tabulations if required, and reviews bids to determine the most cost efficient, meeting the requirements of the requisition

Checks requisitions for accuracy, completeness, and clarity; corrects any ambiguities in purchase orders and adds needed information

Registers vendors in wvOASIS

Creates, prepares and/or composes requisitions, correspondence, memoranda, and reports

Records order and requisition number and delivery data

Assists in contacting agency purchasers and vendors to resolve problems related to incorrect or late deliveries, and/or problems with quality of goods or services purchased

Advises agency officials on purchasing procedures, changes in commodity specifications

Assists in conducting market research which may include research and/or contacting vendors and suppliers, manufacturers and testing facilities to gain information on new products, sources of supply, changes in product specifications, price changes and design and capabilities of commodities

Other duties as assigned

Qualification

Purchasing knowledgeInventory controlBasic mathRecords managementEffective communicationRelationship building

Required

High school diploma or the equivalent

Four (4) years of full-time or equivalent part-time paid clerical experience which included purchasing supplies and maintaining inventory

Bachelor's degree from a regionally accredited college or university may substitute for the required experience. With 2 years' experience, which include purchasing supplies and maintaining inventory

Knowledge of the State purchasing laws, rules and regulations

Knowledge of the various types and grades of commodities and sources of supply

Knowledge of office methods, practices and procedures

Knowledge of basic math and/or bookkeeping

Knowledge of inventory control procedures

Knowledge of records retention and disposal

Ability to review forms and merchandise accurately to determine standards and specifications are met

Ability to understand and follow instructions

Ability to communicate effectively, both verbally and in writing

Ability to establish and maintain effective working relationships