Alliance Resource Group · 1 week ago
Executive Assistant to the CEO — Ultra-Exclusive Family Office (Irvine, CA)
Irvine, CA
Full-time
Onsite
Senior Level, Lead/Staff
8+ years expAlliance Resource Group is seeking an Executive Assistant to the CEO for an ultra-exclusive family office in Irvine, CA. The role involves strategic partnership, operational management, and high-level support to ensure the CEO's vision is executed seamlessly.
AccountingConsultingFinanceRecruitingStaffing Agency
Hiring Manager
Erin Cooper
Responsibilities
Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEO’s overarching goals
Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do
Manage a complex calendar and communications flow with discretion, clarity, and precision
Oversee every tier of travel logistics—from ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips
Plan and coordinate high-level events, retreats, or personal gatherings—either solo or in partnership with event teams
Take ownership of the CEO’s overflow tasks—delivering both routine and strategic outcomes
Seamlessly shift between executive-level responsibilities and personal support—whether that’s preparing a briefing, arranging a meal, or booking a flight
Adapt effortlessly—executing both polished presentations and granular operational details as needs shift
Qualification
Required
Bachelor's degree or higher
Minimum of 8 years supporting a C-Suite executive—CEO or President preferred—in high-trust, dynamic environments
Advanced user of PowerPoint, Word, Outlook—comfortable supporting high-stakes presentations and communications
Highly proficient in Excel for reports and data management, without needing complex macros
Skilled with Zoom, Microsoft Teams, WebEx—confidently managing executive communications, town halls, and board sessions
Tech fluent on both Mac and PC, with practical troubleshooting abilities
Experienced with expense systems like Concur (or equivalents)
Familiar with collaboration platforms: SharePoint, OneDrive, etc
Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed
Quick to master new technologies and internal systems
Prior exposure to supporting Board of Directors is highly valuable
Exceptional emotional intelligence—empathy, self-awareness, and interpersonal finesse—critical for executive dynamics
Meticulous attention to detail—anticipating errors before they surface
Masterful communication—you adapt your tone and format across mediums (text, email, phone, in-person) to influence without authority
Strategic problem-solving—steady, creative, and proactive in navigating complex challenges
Agile and resilient under pressure—fluidly pivoting as priorities shift
Effective research and networking—you know who to ask or where to look to get things done
Deep professional discretion—trusted with sensitive and confidential matters
"Always on" mindset—resourceful, solution-obsessed, driven to deliver with creativity and grace
Relationship builder with a strong internal and external network—knowing how to connect and grow influence from day one
Preferred
Prior exposure to supporting Board of Directors is highly valuable
Benefits
Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations
Company
Alliance Resource Group
Alliance Resource Group operates as an accounting and finance staffing agency.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Jennifer Hannigan
Chief Executive Officer
Kyle Sakata
Managing Director
Recent News
2025-04-12
2023-07-31
2023-01-28
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