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New York Health Foundation · 1 week ago

Executive Assistant to the President & CEO

NYC Metro Area

Full-time

Hybrid

Senior Level, Lead/Staff

$90K/yr - $100K/yr

10+ years exp

The New York Health Foundation (NYHealth) is seeking an Executive Assistant to support the President and CEO. This role involves providing high-level administrative support, managing complex scheduling, and facilitating communication with the Board of Directors and senior staff to ensure the effective operation of the Foundation.

CommunitiesHealth CareNon Profit

Responsibilities

Manage a complex calendar, scheduling meetings, prioritizing requests, arranging speaking engagements, and coordinating domestic travel

Screen calls, emails, and visitors on behalf of the President & CEO

Anticipate scheduling needs and proactively resolve conflicts to ensure efficient use of time

Prepare daily meeting materials for President, including agendas, briefing documents, and follow-up items

Handle sensitive and confidential information with the highest levels of discretion and integrity

Track commitments and ensure timely follow-up on action items

Prepare expense reports and maintain organized electronic and paper filing systems

Support effective communications between the President & CEO, Board members, and senior staff

Coordinate logistics for Board and committee meetings, including scheduling, materials, catering, and A/V needs

Assist in preparation, production, and distribution of quarterly Board books

Write quarterly Board meeting minutes

Serve as formal Secretary to the Board of Directors

Manage compliance and bylaws paperwork

Assist with coordination of Foundation-wide meetings and events, including an annual Board retreat

Contribute to a collaborative office environment by assisting colleagues as appropriate

Back up the Office Manager as needed, including supporting day-to-day office operations

Support special projects and initiatives as assigned by the President & CEO

Identify opportunities to improve administrative processes and office workflows

Qualification

Executive supportBoard coordinationMicrosoft Office 365Organizational skillsCommunication skillsDiscretionInterpersonal skillsTime management

Required

Bachelor's degree or equivalent experience

10+ years' experience providing executive and administrative support to senior C-suite leaders

Experience coordinating directly with a Board of Directors

Demonstrated discretion and ability to handle confidential information

Exceptional organizational and time management skills with strong attention to detail

Strong written and verbal communication skills

Ability to manage competing priorities and shifting deadlines with professionalism and calm

Comfort interacting with high-level stakeholders, including board members, public officials, and the media

Strong interpersonal skills and a collaborative, service-oriented approach

Proficiency with Microsoft Office 365 and related office systems

Demonstrated ability to set up, manage, and troubleshoot virtual meetings and conferences across common platforms, ensuring smooth operation and effective participant engagement

Benefits

Employer-paid health insurance

Dental, vision, and life insurance

Employer contributions to a 403(b) retirement plan

Professional development and tuition assistance

Wellness and commuting benefits

Company

New York Health Foundation

The New York Health Foundation (NYHealth) is a private, statewide foundation that aims to improve the health of all New Yorkers, especially people of color and others who have been historically marginalized.

Founded in 2007

New York, New York, USA

11-50 employees