Apply on Employer Site

Medina McKelvey LLP · 1 day ago

Administrative Assistant

Roseville, CA

Full-time

Onsite

New Grad, Entry Level

$26/hr - $28/hr

Medina McKelvey LLP is a rapidly growing, full-service law firm that focuses on transforming legal uncertainty into stability. They are seeking an Administrative Assistant to support their attorneys with calendar management, communication, travel coordination, and document management, ensuring smooth operations within the firm.

AdviceConsultingEmployee BenefitsLegal

Responsibilities

Coordinate all meetings for attorneys with a high level of responsiveness

Rapidly anticipate needs and adjust calendars accordingly on a daily basis

Structure schedules to protect personal time and support work-life integration

Provide technical support for virtual meetings

Act as a bridge between attorneys and other staff or departments

Communicate with clients, partners, and vendors on behalf of attorneys

Interact with firm clients via email and phone professionally and courteously

Research and book best-fitting hotels, flights, and on-site transportation

Provide logistical support during regular business hours

Anticipate needs and tailor travel schedules accordingly

Review documents for accuracy and completeness before attorney review

Edit, format, and finalize legal documents

Create, store, and apply electronic signatures

Calendar court appearances for attorneys with a high level of attention to detail

Review court websites for tentative rulings 1–2 days prior to hearings

Communicate rulings to attorneys and the docket group

Update calendars based on rulings or hearing changes

Provide as-needed front desk coverage, greeting clients and visitors, and handling calls

Package, label, and send correspondence and marketing collateral packets

Qualification

Prior administrative experienceMicrosoft Office SuiteOrganizational skillsLegal software proficiencyWritten communication skillsVerbal communication skillsProfessionalismDiscretionIndependenceResponsiveness