New York State Center for Recruitment & Public Service · 1 day ago
Administrative Assistant 1
Albany, NY
Full-time
Hybrid
Entry Level
$48K/yr - $60K/yr
2+ years expThe New York State Center for Recruitment & Public Service is seeking an Administrative Assistant 1 to support the Anti-Discrimination Investigations Division. The role involves coordinating support activities, providing secretarial assistance, and maintaining office systems for the division.
Government Administration
Responsibilities
Assist in the preparation of reports by collecting data
Draft routine correspondence
Set deadlines for responses to correspondence and for timely production of reports and notices. Follow-up with staff to ensure completion
Answer the telephone for the ADID. Respond to routine questions and refer more complex and technical questions to appropriate staff member
Maintain calendars for ADID staff, schedule meetings and appointments and resolve any scheduling conflicts. Function as primary contact for meeting arrangements
Accompany the Director to meetings as needed
Serve as purchasing liaison, procure services and supplies following NYS Procurement Guidelines
Design, set up and maintain data storage systems, including paper and electronic files for ADID staff and keep shared computer files up-to-date and organized. Retrieve material from these systems as required by staff. Periodically purge obsolete material for storage in records center or for disposal
Open, review and distribute mail in accordance with staff assignments. Pull files and provide relevant material to accompany mail if necessary. Monitor responses due and follow-up with staff to insure timely replies
Ensure coordination of special mail pick-up and deliveries with Mail and Supply staff
Serve as liaison to troubleshoot phone and computer issues for the ADID
Qualification
Required
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration
Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience
Company
New York State Center for Recruitment & Public Service
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10001+ employees
Funding
Current Stage
Late StageCompany data provided by crunchbase