Apply on Employer Site

Menzies Aviation · 1 day ago

Administrative Assistant - Fuel Operations

Atlanta, GA

Full-time

Onsite

Entry Level

1+ years exp

Menzies Aviation is a leading provider of aviation services, and they are seeking an Administrative Assistant – Fuel Operations to provide administrative and operational support for airport fueling and GSE fuel activities. The role involves managing fuel ticket processing, payroll/timekeeping, and ensuring compliance with airport badging requirements.

Air Transportation

Responsibilities

Enter, review, and verify Aircraft and GSE fuel tickets for accuracy

Perform daily and monthly fuel reconciliations (aircraft and GSE)

Research, track, and document fuel variances

Support fuel and GSE fuel reporting and administrative tracking

Provide direct administrative support to the GSE Manager

Maintain GSE-related administrative records, logs, and documentation

Update and correct employee time records in Kronos

Track attendance issues, missed punches, and shift trades

Assist with purchase requisitions, cost tracking, and administrative coding

Ensure employee airport badging is maintained, tracked, and not expired

Coordinate badging renewals, replacements, and required documentation

Maintain organized administrative, payroll, fuel, and compliance records

Assist with new-hire paperwork and onboarding documentation

Support managers, fuel operations staff, GSE personnel, customers, and suppliers

Perform general office and administrative duties as assigned

Qualification

Microsoft ExcelPayroll processingFuel operationsAttention to detailProfessionalismWritten communicationVerbal communicationConfidentiality

Required

High school diploma or GED required

Proficient in Microsoft Excel, Word, and Outlook

Strong attention to detail and accuracy

Ability to handle confidential and sensitive information

Strong written and verbal communication skills

Must be at least 18 years of age

High level of professionalism required due to regular correspondence with external customers, employees, airport authorities, vendors, and internal peers

Ability to pass a drug screen and background check

Ability to lift up to 35 lbs

Preferred

1–2 years of experience in administrative, payroll, accounting, fuel operations, GSE support, or airport badging preferred

Company

Menzies Aviation

Glassdoor3.3

Menzies Aviation is a global aviation services company that provides ground handling, air cargo, and fuel services. It is a sub-organization of John Menzies.

Founded in 1995

Hounslow, Hounslow, GBR

10001+ employees