The University of Georgia · 1 day ago
Acquisitions Specialist I
Athens, GA
Full-time
Onsite
New Grad, Entry Level
$34K/yr - $41K/yrThe University of Georgia is the flagship university of the state, committed to providing excellent access to knowledge and supporting the success of students and faculty. The Acquisitions Specialist I will assist in acquiring materials for the libraries' collections, manage purchase requests, and process incoming materials in various formats.
Artificial Intelligence (AI)Information TechnologyRoboticsSoftware
Responsibilities
Liaises with and provides exemplary customer service to a wide variety of internal and external customers by: Developing and maintaining knowledge of local acquisitions methods and plans, the associated workflows/procedures/policies, and the systems and tools used providing guidance and training to colleagues and student employees on topics related to the position’s responsibilities
Monitoring orders/plans and associated funds for issues
Utilizing critical thinking to troubleshoot a wide range of acquisitions and collections related issues
Communicating effectively and appropriately routing communications
Processes orders and receives related materials for all types of acquisition methods and plans by: Reviewing and submitting order requests for a variety of formats and funds, including sourcing materials with vendors
Creating records and encumbrances to appropriately reflect orders
Entering invoice details and reviewing invoices for accuracy and appropriate routing
Receiving, processing, and routing phyiscal materials
Activating and ensuring discoverability of electronic resources
Claiming, cancelling, and reordering materials as necessary to maintain efficient, patron-oriented acquisition of materials
Maintaining record keeping and metrics associated with order/receipt statistics and tracking of vendor performance
Ensures Workflow Continuity And Assists With Special Projects By: Overseeing student worker tasks to ensure accuracy and completion
Monitoring workflow efficiency and identifying and reporting issues to supervisor
Providing input and assisting department managers in the design of new workflows/procedures/policies
Creating and running a variety of reports to support assigned responsibilities and projects
Contributes To The Effective Functioning Of The Department By: Participating professionally, actively, and effectively in 1-on-1, unit, departmental, cross-departmental, and library-wide meetings
Utilizing technical and functional expertise in the development and refinement of workflows to accomplish daily operations, specific, time-limited goals, and long-term projects
Collaborating with colleagues in the Libraries on strategic planning and goal setting activities
Designing and creating documentation relevant to the responsibilities of the position
Designing and participating in cross-training within the unit, department, and across the Libraries
Contributes to a culture of collegiality, respect, and continuous learning and development by: Developing and maintaining expertise in both functional and technical aspects of the position, such as systems knowledge and understanding of issues that impact the profession
Pursuing service and professional development opportunities within and external to the department as appropriate or as assigned
Maintaining awareness and acting upon changes and needs in the organization by assuming similar duties and responsibilities
Qualification
Required
High school diploma or equivalent
Customer service experience and the ability to communicate effectively and congenially
Ability to understand policies and procedures and apply them to problem resolution
Experience working with orders, invoices, vendors, and/or budgets
Experience with Microsoft Office software (Outlook, Word, Excel, PowerPoint)
Experience navigating and utilizing web-based resources (websites, databases, ordering systems, etc.)
Experience with or knowledge of library acquisitions practices
Experience with Integrated Library Systems (ILS)
Benefits
Benefits Eligible
Company
The University of Georgia
The University of Georgia, a land-grant and sea-grant university with state-wide commitments and responsibilities, is the state's flagship institution of higher education.
Founded in 1785
10001+ employees
H1B Sponsorship
The University of Georgia has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (188)
2024 (131)
2023 (141)
2022 (114)
2021 (72)
2020 (59)
Funding
Current Stage
Late StageLeadership Team
Mark Johnson
Chief Technology Officer, Grady College of Journalism and Mass Communication
Alan Dorsey
Professor of Physics and Associate Chief Information Officer for Research
Recent News
Alfred P. Sloan Foundation
2023-10-27
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