Rosalind Franklin University of Medicine and Science · 1 day ago
Administrative Coordinator, Clinical Education
North Chicago, IL, US
Full-time
Onsite
Entry Level
$25/hr - $28.84/hr
1+ years expRosalind Franklin University of Medicine and Science is a graduate health sciences university dedicated to improving wellness through interprofessional education and research. The Clinical Education Administrative Coordinator provides essential administrative and operational support to the Directors of Clinical Education, coordinating affiliation agreements and managing clinical education databases.
Health Care
Responsibilities
Coordinate and provide oversight to the affiliation agreement process, ensuring that agreements are routed to the appropriate parties for signatures, edits, etc and following up clinical sites or other stakeholders as needed
Ensures an affiliation agreement is on file before student placements are made, in accordance with program policies, accreditation standards, and other regulatory requirements related to clinical education. Stay updated on relevant policies and communicate changes to stakeholders as necessary
Facilitate the placement of physical therapy students in clinical sites by communicating with site coordinators, overseeing documentation requirements including affiliation agreements and certificates of insurance, and maintaining accurate placement records
Maintain databases and records of clinical sites, preceptors, student placements, and clinical performance assessment data ensuring all records are up-to-date and accurate, including student evaluations and clinical hours. Prepare reports as requested
Collaborate with faculty, staff, and external partners to support the goals of the clinical education department and the overall DPT program. Provide administrative support to the Directors of Clinical Education. Participate in departmental meetings and other initiatives as required
Assist in organizing and coordinating events such as workshops and clinical educator training sessions. Coordinate logistics, handle registrations, and provide on-site support as required
Respond promptly to emails, phone calls, and other communications from students, faculty, clinical sites, and external stakeholders
Support the department’s Program Coordinator in additional program administrative duties as needed
Support departmental initiatives, special projects, and continuous quality improvement efforts as directed by the Chair and Program Director
Serve as Research Portfolio Manager within the DPT Program Research Portfolio System, including tracking research competency submissions and other related duties as assigned by Assistant Program Director for Research
Assist Program Director and Assistant Program Directors in additional duties as assigned
Some responsibilities may occasionally require work outside of standard business hours, including evenings or weekends, to support program operations, special events, and time-sensitive activities
Qualification
Required
Associate's degree or equivalent experience
1-2 years of prior experience in administrative support roles, preferably in an academic or healthcare setting
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Slides, Drive, Forms), Adobe Acrobat, and database/records management systems
Strong organizational skills and attention to detail
Solid follow-up skills and the ability to be proactive
Requires advanced verbal and a demonstrated high level of written communication skills
Ability to professionally represent the Directors of Clinical Education and the department of physical therapy
Ability to effectively handle multiple projects simultaneously, prioritize responsibilities and handle detailed job tasks with accuracy and efficiency
Ability to maintain confidentiality and handle sensitive information appropriately
Demonstrated ability to work as part of a team and to interact effectively
Adaptability and willingness to learn new tasks and technologies with a demonstrated commitment to continuous learning and professional development
Preferred
Bachelor's degree or equivalent experience
Knowledge of physical therapy or healthcare education systems
Prior experience working with database management systems, especially those used in academic or healthcare settings
Experience in project management or coordinating complex tasks/projects
Benefits
Medical, dental, and vision plans
Paid parental leave
Short-term and long-term disability plans
Life insurance
Flexible spending accounts
403(b)-retirement plan which includes an 8% employer contribution after 2 years of service
3 weeks of vacation/ personal leave
15 sick days
9 paid holidays
Paid winter break
Two floating holidays
Company
Rosalind Franklin University of Medicine and Science
Rosalind Franklin University of Medicine and Science is a school in North Chicago.
501-1000 employees
H1B Sponsorship
Rosalind Franklin University of Medicine and Science has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (4)
2023 (3)
2022 (1)
2021 (1)
2020 (1)
Funding
Current Stage
Late StageTotal Funding
$14.96MKey Investors
National Institutes of HealthEndeavor HealthNorthShore University HealthSystem
2025-12-18Grant· $1.73M
2024-09-26Grant· $9.8M
2024-01-30Grant· $1.75M
Leadership Team
Aron Sousa
President of Rosalind Franklin University of Medicine and Science
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