University of Maryland Center for Environmental Science · 1 day ago
Program Administrative Specialist, Advancement Services (VPUR)
University of Maryland College Park
Full-time
Onsite
Mid Level
$51K/yr - $61K/yr
4+ years expThe University of Maryland Center for Environmental Science is seeking a Program Administrative Specialist for Advancement Services. This role involves high-level administrative and data management tasks, including procurement, travel bookings, financial data reporting, and event preparation to support the operational goals of the division.
Higher Education
No H1B
Responsibilities
Responsible for high-level administrative and data management tasks, procurement, travel bookings and reconciliation, financial data reporting, and event preparation
Provide support to a broad range of initiatives, including teams and projects related to the successful operation of Advancement Services within the Division of University Relations
Oversee the effective and efficient administration of complex budget and financial-related tasks in compliance with State and UMCPF policies
Proactively communicate with external and internal vendors and partnering units
Independently ensure supporting documentation is complete and accurate, processing and reconciling payments, maintaining electronic filing and archiving systems according to best practices to ensure accuracy, accessibility, and compliance
Review and reconcile monthly reports with careful attention to detail, and provide prompt weekly updates to relevant stakeholders
Oversee the preparation, electronic filing, and updating of monthly budget reports, unit expenses, and related administrative tasks
Proactively prepare and execute meeting materials, including agendas and real-time documentation of key topics and action items
Efficiently manage scheduling for a variety of team initiatives, such as retreats, seminars, and other meetings, demonstrating strong organizational and planning expertise
Assist with event planning and support, including data reporting, exporting and analyzing information, preparing event surveys, and scheduling post-event debrief meetings
Take ownership of assigned and emerging projects, ensuring tasks are completed thoroughly and deadlines are met, all in support of the operational and strategic goals of the division
Qualification
Required
Bachelor's Degree
Four years experience in administrative staff work
Working knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information
Working knowledge of analytical and statistical principles and techniques
Skill in the use of office automation software and its applications
Ability to establish and maintain effective working relationships
Ability to handle sensitive materials with discretion and tact
Ability to present ideas and information clearly and concisely, both orally and in writing
Ability to perform mathematical computations
Ability to present statistical material in chart and graph form
Ability to independently handle multiple tasks and set priorities
Preferred
Experience working with senior teams in complex operations
Company
University of Maryland Center for Environmental Science
UMCES are Maryland's premier research institution aimed at advancing scientific knowledge of the environment.
201-500 employees
Funding
Current Stage
Growth StageRecent News
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