Defined Fitness · 1 week ago
Accounts Payable & Payroll Specialist
Albuquerque, NM, US
Full-time
Onsite
Mid Level
$45K/yr - $50K/yr
3+ years expDefined Fitness is a company that provides fitness services, and they are seeking an Accounts Payable & Payroll Specialist to manage financial transactions and payroll processing. The role involves ensuring timely payments to vendors and accurate payroll management while maintaining compliance with organizational policies.
FitnessHealth Care
Responsibilities
Manage all accounts payable for Defined Fitness including timely and accurate reporting of balances due, researching any previously balances, reconciling vendor statements and attaching purchase orders
Timely prepares check runs and obtains authorized signatures
Present all payment requirements for vendors to CFO on a timely basis to include payment plans and vendor commitments
Manage check requests and check signing on an ongoing basis. Ensure all checks paid by the clubs are properly coded and entered into QuickBooks on a weekly basis
Reconcile vendor accounts to ensure invoices are paid timely for only goods and services actually received
Properly code vendor invoices to general ledger account
Assist/perform internal control testing of Defined Fitness policies (e.g. purchasing policy, manual check policy, etc.)
Monitor vendor transactions for cost saving opportunities
Maintain contract records for all vendor contractual relationships including lease agreements, contracts, etc
Maintain vendor W-9's and prepare and submit annual 1098/1099's to Accounting Manager for review
Prepare vendor credit applications and submit to Accounting Manager/CFO for approval
Maintain corporate member billing ensuring corporate billings are timely and accurate
Process payroll in ADP, including verifying employee data, updating records, and ensuring accurate payment and reporting
Perform other related duties and responsibilities as necessary, which may include contributing to special projects, cross-functional tasks, or additional assignments to ensure smooth operations and compliance with organizational policies
Qualification
Required
Bachelor's degree or associate's degree in Accounting or Bookkeeping
Three (3) plus years of experience, preferred
Solid understanding of basic accounting principles
Communicate professionally with vendors verbally and in writing
Ability to meet deadlines
PC literate, including Microsoft Office and various other products such as CSI, QuickBooks, etc
Excellent communication skills with the ability to communicate effectively both verbally and written
Ability to maintain confidentiality
Ability to work independently with minimum supervision
Must be able to provide excellent internal and external customer service and high level of professionalism
Demonstrated ability to multitask in a fast-pace work environment
Self-starter who takes initiative to improve the organization
Must adhere to all safety rules and guidelines and take necessary precautions to ensure safety for all members and staff
Must be able to sit for extended periods
Must be able to lift and carry approximately 25lbs
Must be able to perform the following tasks: walk, squat, bend, stoop, listen, read and write
Company
Defined Fitness
Defined Fitness is a health & wellness company providing weightlifting programs.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase