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University of Miami · 6 days ago

Sr. Administrative Assistant - UHealth SoLé Mia

North Miami, FL

Full-time

Hybrid

Mid, Senior Level

3+ years exp

The University of Miami is a leading academic institution in South Florida, and they are seeking a Senior Administrative Assistant to support department leadership with clerical tasks and manage confidential data. The role involves planning meetings, scheduling appointments, and providing general support to visitors while adhering to university policies.

Higher Education

H1B Sponsor Likely

Responsibilities

Supports department and/or department leadership with daily clerical tasks

Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials

Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership

Plans meetings and takes detailed minutes, as needed

Answers phone calls, provides information to callers or connects callers to appropriate staff

Schedules appointments and updates calendars

Makes travel arrangements and reservations for department leadership and staff, as needed

Composes and types correspondence, such as informative materials; creates spreadsheets and presentations

Greets and provides general support to visitors

Develops and maintains department filing system

Adheres to University and unit-level policies and procedures and safeguards University assets

Assist in organization of events such as fellowship interviews, monthly meetings, and research day(s)

Coordinate with credentialing department to assure all providers are credentialed appropriate with insurance plans

Serve as liaison between assigned providers and outreach contacts such as professional sports staff and athletes

Schedule and assist with logistics for physicals for athletes

Triage patient requests and handle escalation requests

Collaborate with other team members to track injection orders, make and adjust injection appointments, and communicate with patients about injections

Assist with obtaining insurance authorizations for orders placed by providers e.g. for medications or imaging when possible

Qualification

Microsoft OfficeOffice proceduresRecord keepingConfidential information handlingInterpersonal relationshipsEffective communicationAttention to detail

Required

High school diploma or equivalent

Minimum 3 years of relevant experience

General knowledge of office procedures and operations

Ability to accurately prepare and maintain records, files, reports and correspondence

Ability to communicate effectively in both oral and written form

Ability to maintain effective interpersonal relationships

Ability to process and handle confidential information with discretion

Skill in completing assignments accurately and with attention to detail

Proficiency in computer software (i.e., Microsoft Office)

Benefits

Medical

Dental

Tuition remission

And more

Company

University of Miami

Glassdoor3.9

At UM you'll join a diverse and energized academic community.

Founded in 1925

Coral Gables, fl, US

5001-10000 employees

http://miami.edu

H1B Sponsorship

University of Miami has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (208)

2024 (151)

2023 (149)

2022 (121)

2021 (95)

2020 (114)