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Medical Organization for Latino Advancement · 2 days ago

Administrative Coordinator, Clinical Education

North Chicago, IL, US

Full-time

Onsite

Entry Level

$25/hr - $28.84/hr

1+ years exp

Medical Organization for Latino Advancement is seeking a Clinical Education Administrative Coordinator to provide administrative and operational support to the Directors of Clinical Education. The role involves coordinating affiliation agreements, managing clinical education databases, and supporting student research and departmental initiatives.

EducationNon ProfitTraining

Responsibilities

Coordinate and provide oversight to the affiliation agreement process, ensuring that agreements are routed to the appropriate parties for signatures, edits, etc and following up clinical sites or other stakeholders as needed

Ensures an affiliation agreement is on file before student placements are made, in accordance with program policies, accreditation standards, and other regulatory requirements related to clinical education. Stay updated on relevant policies and communicate changes to stakeholders as necessary

Facilitate the placement of physical therapy students in clinical sites by communicating with site coordinators, overseeing documentation requirements including affiliation agreements and certificates of insurance, and maintaining accurate placement records

Maintain databases and records of clinical sites, preceptors, student placements, and clinical performance assessment data ensuring all records are up-to-date and accurate, including student evaluations and clinical hours. Prepare reports as requested

Collaborate with faculty, staff, and external partners to support the goals of the clinical education department and the overall DPT program. Provide administrative support to the Directors of Clinical Education. Participate in departmental meetings and other initiatives as required

Assist in organizing and coordinating events such as workshops and clinical educator training sessions. Coordinate logistics, handle registrations, and provide on-site support as required

Respond promptly to emails, phone calls, and other communications from students, faculty, clinical sites, and external stakeholders

Support the department’s Program Coordinator in additional program administrative duties as needed

Support departmental initiatives, special projects, and continuous quality improvement efforts as directed by the Chair and Program Director

Serve as Research Portfolio Manager within the DPT Program Research Portfolio System, including tracking research competency submissions and other related duties as assigned by Assistant Program Director for Research

Assist Program Director and Assistant Program Directors in additional duties as assigned

Some responsibilities may occasionally require work outside of standard business hours, including evenings or weekends, to support program operations, special events, and time-sensitive activities

Qualification

Database managementMicrosoft Office SuiteOrganizational skillsGoogle WorkspaceWritten communicationTeamworkAdaptabilityAttention to detailProject management

Required

Associate's degree or equivalent experience

1-2 years of prior experience in administrative support roles, preferably in an academic or healthcare setting

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Slides, Drive, Forms), Adobe Acrobat, and database/records management systems

Strong organizational skills and attention to detail

Solid follow-up skills and the ability to be proactive

Requires advanced verbal and a demonstrated high level of written communication skills

Ability to professionally represent the Directors of Clinical Education and the department of physical therapy

Ability to effectively handle multiple projects simultaneously, prioritize responsibilities and handle detailed job tasks with accuracy and efficiency

Ability to maintain confidentiality and handle sensitive information appropriately

Demonstrated ability to work as part of a team and to interact effectively

Adaptability and willingness to learn new tasks and technologies with a demonstrated commitment to continuous learning and professional development