Axis Mechanical Inc. · 1 day ago
Payroll Specialist
San Jose, CA
Full-time
Onsite
Mid Level
$80K/yr - $104K/yr
3+ years expAxis Mechanical Inc. is a company specializing in mechanical services, and they are seeking a Payroll Specialist to manage and process payroll for their employees, including union field staff. The role involves ensuring compliance with regulations, handling certified payroll reporting, and maintaining accurate payroll records.
Construction
No H1B
Hiring Manager
JC Rosales
Responsibilities
Process weekly payroll through Paylocity for union and non-union employees, ensuring accuracy in hours, job codes, and fringe benefits
Administer and maintain compliance with multiple union agreements, including wage rates, benefits contributions, and deductions
Prepare and submit certified payroll reports using DIR, LCPtracker, and Elation Systems for prevailing wage and public works projects
Stay up to date with changes to union contracts, wage determinations, and government regulations
Calculate and remit union benefit contributions, dues, and apprenticeship training fund payments
Coordinate with HR on new hires, terminations, leaves of absence, promotions, and benefit changes
Respond to employee and union representative inquiries regarding wages, deductions, and timekeeping
Ensure payroll taxes and filings are completed in compliance with federal, state, and local laws
Review and validate timecards, job codes, and cost allocations to ensure accurate labor distribution across projects and addressing payroll discrepancies
Maintain accurate and organized payroll records for audit and reporting purposes
Maintain accurate employee payroll records, deductions, garnishments, and direct deposits
Collaborate with project managers and accounting staff to allocate labor costs correctly across jobs
Reconcile payroll accounts with the general ledger and assist with month-end and year-end reporting
Continuously improve payroll processes to increase efficiency and accuracy
Assist with audits and union reporting requirements as needed
Qualification
Required
3+ years of payroll experience, with at least 2 years in union payroll processing
Strong knowledge of collective bargaining agreements and prevailing wage laws (Davis-Bacon, state-specific requirements)
Experience with payroll/accounting systems used in construction (e.g., Paylocity, Viewpoint Vista, Viewpoint ProContractor, or similar)
Proven compliance discipline (DIR/LCP trackers or equivalent), audit-ready, deadline reliability
Union remittances, benefits/deductions, garnishments; payroll GL reconciliations; quarterlies
Proficiency in MS Excel and payroll reporting tools
Exceptional attention to detail and accuracy
Ability to manage multiple union agreements simultaneously
Strong communication and problem-solving skills
High level of confidentiality when handling sensitive employee and union information
Preferred
Associate's or Bachelor's degree in Accounting, Finance, or related field preferred (or equivalent experience)
Benefits
Performance-based bonus
Comprehensive benefits
Opportunities for professional growth
Company
Axis Mechanical Inc.
Founded in 2012 by Tom Best, Jonathan Diaz, and Mike Herrera, Axis Mechanical has experienced enormous growth due both to experience and competency.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Tom Best
Co-Owner/Chief Safety Officer
Company data provided by crunchbase