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General Dynamics - Bath Iron Works · 1 day ago

Clinical Administrative Lead

US-ME-Bath

Full-time

Onsite

Senior Level

5+ years exp

General Dynamics - Bath Iron Works is seeking a Clinical Administrative Lead responsible for overseeing the day-to-day administrative operations of the Employee Health office. This role involves providing leadership to non-medical personnel, ensuring regulatory compliance, maintaining accurate records, and upholding the highest standards of healthcare administration, ethics, and confidentiality.

ElectronicsIndustrialManufacturing

Responsibilities

Provide administrative leadership to support a strong culture of workplace safety within the medical office and employee health department

Participate in safety reviews, audits and inspections and support corrective action planning

Oversee daily operations of the medical office to ensure efficiency, accuracy, and compliance

Lead, hire, train, supervise and evaluate non-medical administrative personnel

Assign workloads, monitor performance, and ensure completion of administrative tasks

Serve as primary administrative resource for staff and leadership

Support staff development through guidance, feedback and performance management

Demonstrate a CAN-DO attitude

Oversee OSHA injury reporting and recordkeeping including OSHA 300 Logs, OSHA 300A Summaries, OSHA 301 incident reports

Assist with audits related to OSHA recordkeeping and regulatory compliance

Ensure compliance with insurance requirements and healthcare regulations

Maintain up-to-date knowledge of applicable medical laws, workplace safety regulations and compliance standards

Uphold high ethical standards in all administrative and operational practices

Maintain accurate, secure, and confidential patient and staff health records

Oversee data management systems to ensure timely, complete and compliant documentation

Ensure proper retention, storage and access controls for records in accordance with healthcare regulations and privacy laws

Identify opportunities to improve administrative workflows, develop, implement and maintain office policies and procedures

Ensure staff adherence to established policies, workflows, and regulatory requirements

Review and update procedure to reflect changes in regulations, best practices, and operational needs

Monitor the office and Employee Health department budget

Track and review vendor contracts and charges as they apply to the Employee Health department

Coordinate with vendors to ensure cost-effective services and timely delivery of supplies

Assist leadership with budget planning and expense control

Qualification

Medical office administrationRegulatory complianceData managementSupervisory experienceMicrosoft Office proficiencyOccupational health experienceCustomer service skillsBasic accounting skillsOrganizational skillsAttention to detailEffective communicationTeamworkSelf-starter

Required

High School Diploma/GED required

3+ years of supervisory experience required

Ability to handle medical records discreetly

High proficiency in Microsoft Office Excel, Access, PowerPoint and Word applications required

Excellent customer service skills

Excellent data management organizational skills

Meticulous record keeping and attention to details

Ability to communicate effectively, both in writing and orally, with a wide range of customers

Ability to learn, manage and maintain multiple databases

Administrative management with basic accounting skills

Must be a self-starter and have the ability to work independently with oversight

Must be able to work in a team environment

Preferred

Associates Degree in Administrative Business, Medical Office Management, Database Management or related field; or equivalent combination of education and experience required, Bachelor's Degree preferred

5+ years of medical office administration preferred

Occupational health experience is highly desirable

Experience with American Technical Services (ATS)

Company

General Dynamics - Bath Iron Works

"Bath Built Is Best Built" Part of General Dynamics Marine Systems, Bath Iron Works is a full service shipyard specializing in the design, building and support of complex surface combatants for the U.S.

Founded in 1884

Bath, Maine, USA

5001-10000 employees