Michigan State University · 1 day ago
Project/Event Coordinator
East Lansing, MI
Full-time
Hybrid
Entry Level
1+ years expMichigan State University is seeking a Project Coordinator for the James Madison College Academy for Civic Education, responsible for coordinating summer programming in American history and civics for high school students and educators from Michigan. The role includes project management, communication, and grant management to ensure successful program execution and funding support.
EducationUniversities
Responsibilities
Assist in developing project deliverables on time and within budget
Administer recruitment and application processes for the two programs
Schedule and organize program event details including venues, accommodations, transportation, reimbursements, stipends, for the two programs
Oversee event contracts, payments, and travel arrangements to ensure accurate processing and full compliance with MSU policies
Conduct and analyze pre- and post-program evaluation with a view to assessing efficacy of the programs and revising/improving programming
Assist with grant evaluation/performance report submissions
Handle documentation, all certification for student assistants and faculty for the high school program, development and approval of the MSU required program handbook
Work with participants and faculty to facilitate the programs themselves (in person)
Help to recruit, train, and supervise undergraduate student employees who support summer programming
Work with JMC staff and project faculty to develop communication strategies and campaigns related to the projects; develop, compose, and edit communication materials; oversee implementation of communication plans; conduct evaluations of communication strategies
Manage the project website including web page design, maintenance, and content management
Serve as the primary liaison among vendors, internal MSU departments, and high schools to coordinate and finalize all event details
Monitor project-related budgets and prepare related reports
Oversee grant reporting, ensuring timely submission of financial, progress, and final reports
Monitor grant timelines and deliverables, alerting stakeholders to upcoming deadlines and required actions
Coordinate with finance, procurement, and contract and grants offices to ensure proper processing of contracts, payments, and reimbursements
Qualification
Required
Knowledge equivalent to that which would normally be acquired in a four-year college degree in Public Relations, Communications, Business
One to three years of related and progressively more responsible and expansive work experience in a field related to the position including planning and managing special events
An equivalent combination of education and experience
Experience in Microsoft Office, especially Word and Excel
Cover Letter
Resume
Three professional references
Preferred
Experience working with educational programming and/or programming involving minors
Interest or educational background in US History or politics
Experience with federal grant reporting
Company
Michigan State University
Michigan State University has been working to advance the common good in uncommon ways for more than 150 years.
10001+ employees
H1B Sponsorship
Michigan State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (163)
2024 (217)
2023 (224)
2022 (162)
2021 (121)
2020 (66)
Funding
Current Stage
Late StageTotal Funding
$118.22MKey Investors
Carnegie Corporation of New YorkUS Department of EnergyDenso
2025-09-23Grant· $0.9M
2025-03-27Grant· $48.5M
2024-10-30Grant
Leadership Team
Raymond Boeman
Director, IACMI Scale-up Research Facility and Vehicle Technology Area
Stephanie Vasko
Senior UX Researcher, MSU College of Arts and Letters
Recent News
2025-12-14
International CIO Leadership Association
2025-12-05
Company data provided by crunchbase