Inside Higher Ed ยท 3 days ago
Administrative Assistant - Student Services (Ridgecrest)
Bakersfield, CA
Full-time
Onsite
Mid Level
$5,277.96/mo - $7,457.61/mo
4+ years expInside Higher Ed is seeking an Administrative Assistant for the Kern Community College District. The role involves providing administrative support to an assigned program, participating in budget preparation, and managing various office activities.
Digital MediaEducationHigher EducationJournalismRecruiting
No H1B
Responsibilities
Provide administrative support and assistance to an assigned program; evaluate office activities; recommend improvements and modifications; assist in the implementation of goal and objectives; review and evaluate work products, methods and procedures
Answer telephone and screen callers; respond to inquiries and requests for information concerning regulations, procedures, systems and precedents; receive and route mail
Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; monitor and control expenditures and budget accounts
Respond to budget inquiries from staff; type and process requisitions and purchase orders; prepare budget summaries utilizing a computer and assigned software
Maintain calendar of program or office activities, meetings and events; coordinate activities with other departments, offices, students, the public and outside agencies; process travel requests
Organize and maintain complex and confidential filing systems; operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disk storage and files
Independently compose and edit correspondence related to assigned activities; maintain a variety of manuals, codes, handbooks and directories; prepare or direct the preparation of a variety of annual, quarterly or administrative reports
Research, compile, analyze and summarize data for special projects, programs and comprehensive reports; develop and coordinate or perform the implementation of special projects and programs
Coordinate and participate in a variety of meetings and conferences within assigned area; take and transcribe minutes; disseminate information; coordinate projects and implement procedural changes; follow-up on action items
Process personnel actions for new hires; participate in the recruitment of faculty; evaluate compliance with faculty services areas and verify equivalencies; monitor faculty load; coordinate and maintain job evaluation schedules for staff
Maintain levels of office supplies; order supplies as necessary; receive, verify and distribute supply deliveries
Perform related duties as assigned
Qualification
Required
Associate degree and four years of increasingly responsible secretarial experience
Knowledge of modern office practices, procedures and equipment
Knowledge of principles and procedures of financial record-keeping, bookkeeping and audit procedures
Knowledge of basic principles and practices of fiscal, statistical and administrative research and report preparation
Knowledge of policies and objectives of assigned program and activities
Knowledge of budgeting practices regarding monitoring and control
Knowledge of operation of computer equipment and specified software such as word processing and spreadsheets
Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
Knowledge of interpersonal skills using tact, patience and courtesy
Knowledge of oral and written communication skills
Knowledge of record-keeping techniques
Knowledge of public relations techniques
Ability to read, interpret, apply and explain rules, regulations, policies and procedures
Ability to maintain current knowledge of program rules, regulations, requirements and restrictions
Ability to research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports
Ability to participate in budget preparation and administration
Ability to compose correspondence and written materials independently
Ability to answer telephones and greet the public courteously
Ability to maintain records and files
Ability to communicate effectively both orally and in writing
Ability to establish and maintain cooperative and effective working relationships with others
Ability to operate a computer and specified software such as word processing and spreadsheets
Ability to complete work with many interruptions
Ability to work independently with little direction
Ability to plan and organize work
Ability to work confidentially with discretion
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
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