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Children's Rescue Fund · 2 days ago

Accounts Payable Specialist

Bronx, NY

Contract

Onsite

Entry, Mid Level

$55K/yr - $65K/yr

2+ years exp

Children’s Rescue Fund (CRF) is seeking a detail-oriented and dependable Accounts Payable (AP) Specialist to join its Finance team. This role is vital in maintaining accurate and compliant payment processing for various stakeholders while ensuring adherence to internal controls and nonprofit fiscal best practices.

AdviceNon ProfitRecreationSocial

Responsibilities

Review, verify, and process all vendor invoices, consultant contracts, and staff reimbursement requests in accordance with CRF policy

Match invoices to purchase orders and receiving documentation; resolve discrepancies as needed

Ensure accurate coding of all payables (GL account, fund, program, and project codes) before entry into Blackbaud Financial Edge

Prepare and execute scheduled payment runs (checks, ACH, or wire) in coordination with the AP Manager and Finance Director

Maintain proper authorization, documentation, and audit trails for all disbursements

Ensure adherence to CRF’s approval matrix and cost allocation standards, particularly for DHS- and HRA-funded programs

Maintain accurate and updated vendor files, including 1099 status, W-9s, and payment terms

Assist in annual 1099 preparation and audit compliance documentation

Reconcile the AP subledger to the General Ledger on a monthly basis

Record and assist in tracking accruals and prepaid expenses

Participate in the month-end and year-end closeout processes in coordination with the broader Finance team

Respond to inquiries from vendors and staff professionally and in a timely manner

Reconcile vendor statements and resolve payment issues in collaboration with the Procurement team

Assist with onboarding new vendors and maintaining accurate contact and tax data

Cross-train with other members of the Finance team and support backup coverage for the AP Manager as needed

Participate in process improvement initiatives and maintain workflow documentation

Attend finance or interdepartmental meetings as directed

Contributes to the overall success of the organization by performing all other duties and responsibilities as assigned by supervisor or designee, and being able to pivot with ever-changing priorities and newly added job-related responsibilities that arise based on business changes, needs, and demands

May be required to work long hours and a varied schedule

Travelling throughout various locations in the New York City area

This is a full-time position with the need to be flexible due to the organization being a 24/7 operation

Lifting and moving objects weighing up to 30 pounds several times a week

Climatic issues of temperature variance and ventilation association with resident facility impact delivery of services

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Qualification

Accounts Payable experienceBlackbaud Financial EdgeAccounting degreeInternal controls knowledgeComputer proficiencyProblem-solving skillsCommunication skillsTeam collaborationAttention to detail

Required

Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preferred

Minimum 2 to 3 years of hands-on accounts payable experience, preferably in a nonprofit, governmental, or fund accounting setting

Strong understanding of internal controls, coding standards, and fund source requirements

Highly ethically motivated and results-oriented, proven creative problem solver with positive respectful proactiveness

Must have incredible initiative, the ability to work well under pressure, and the ability to be flexible and work both independently and as part of a team to complete complex projects in a fast-paced environment

Exhibit high attention to detail and problem-solving skills with the ability to manage competing deadlines in a high-volume environment with accuracy, efficiency, and professionalism

Capable of working in a dynamic, rapidly changing environment, adapting to multiple and shifting required priorities and collaborating with a wide range of colleagues to deliver expected results

Utilize demonstrated good judgment, sensitivity, and high discretion in the handling of confidential information

Superior written and verbal communication skills, coupled with excellent organization and leadership skills

Proficiency in Blackbaud Financial Edge or equivalent ERP accounting system

High level of computer proficiency in Word, Excel (advanced level), and the ability to learn new technologies and databases