Charles R. Drew University of Medicine and Science · 1 day ago
Program Manager, Career Advising
Los Angeles, CA
Full-time
Onsite
Mid Level
$71K/yr - $71K/yr
3+ years expCharles R. Drew University of Medicine and Science is a mission-driven institution focused on providing equitable medical education opportunities. The Career Advising Program Manager provides operational leadership and administrative oversight for the career advising program, managing logistics and communication between faculty advisors and students.
Higher Education
Responsibilities
Serve as primary administrator for the career advising program, managing day-to-day operations and serving as liaison between faculty advisors and Student Affairs leadership
Coordinate assignment of students to faculty advisors, ensuring equitable distribution and appropriate matching based on student interests and advisor expertise
Develop and maintain program policies, procedures, and best practice guidelines for faculty advisors
Create and manage advising schedules, ensuring adequate coverage and accessibility for students across all class years
Track faculty advisor stipends, hours, and compensation in coordination with appropriate administrative offices
Maintain comprehensive program calendar including advising appointments, workshops, panels, and career-related events
Serve as primary point of contact and resource for career advisor faculty
Coordinate regular meetings of faculty advisors to share best practices, discuss student needs, and ensure program consistency
Develop and distribute advising resources, templates, talking points, and up-to-date information on residency programs and career pathways
Provide training and onboarding for new faculty advisors
Monitor advisor workload and student satisfaction to ensure quality and equity of services
Facilitate communication and information sharing among advisor team
Serve as central point of contact for students seeking career advising services and assist with advisor assignments and scheduling
Manage student communications regarding career advising programs, events, and resources
Maintain career advising website, resource libraries, and online platforms
Track student engagement with career advising services and identify students who may benefit from additional outreach
Coordinate peer mentoring programs and student career interest groups
Plan, coordinate, and execute career development workshops, specialty panels, residency preparation sessions, and networking events
Manage logistics for signature programs including Residency Boot Camp, Match Week activities, and career exploration series
Coordinate visiting speakers, residency program representatives, and alumni career panels
Develop innovative programming to meet evolving student career development needs across all class years
Oversee residency application support services, ensuring students have access to timely guidance and resources
Coordinate ERAS application workshops, personal statement review processes, and mock interview programs
Manage collection and dissemination of residency program information, application statistics, and specialty-specific guidance
Support students navigating the Match timeline with appropriate programming and resources
Maintain comprehensive records of student advising appointments, program participation, and service utilization
Collect and analyze residency match outcomes and career placement data for reporting purposes
Track program metrics including student satisfaction, advisor engagement, and service delivery outcomes
Prepare reports and presentations for Student Affairs leadership, accreditation purposes, and continuous improvement initiatives
Conduct needs assessments and gather feedback from students and advisors to inform program development
Collaborate with Student Affairs team members, Academic Affairs, GME office, and other campus partners
Build relationships with residency programs, specialty organizations, and external career resources
Coordinate with alumni relations to engage physician alumni in mentoring and advising activities
Represent the career advising program on institutional committees as assigned
Stay current on national trends, LCME standards, and best practices in medical student career advising
Create and manage a centralized CDU College of Medicine Office of UME Education, including updates to the CDU Website from UME to provide and maintain external visibility
Assist with COM activities as directed by the Assistant Dean of Medical Education
Qualification
Required
Bachelor's degree required; Master's degree in higher education, student affairs, healthcare administration, business administration, or related field strongly preferred
Minimum 3-5 years of progressive experience in program management, academic administration, or student services in higher education
Experience coordinating faculty or volunteer programs preferred
Familiarity with medical education, graduate medical education, or healthcare professional development highly desirable
Exceptional organizational and project management skills with ability to manage multiple priorities simultaneously
Strong interpersonal and communication skills with ability to work effectively with faculty, students, and administrators
Demonstrated ability to work independently, take initiative, and problem-solve creatively
Experience managing teams, volunteers, or faculty in non-supervisory capacity
Proficiency with student information systems, scheduling platforms, data management tools, and Microsoft Office Suite
Strong attention to detail and ability to maintain accurate records and documentation
Commitment to student success, diversity, equity, and inclusion
Ability to maintain confidentiality and handle sensitive information with discretion
Ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position
Ability to work effectively with a diverse community
Preferred
Experience with residency application processes (ERAS, NRMP Match, SOAP)
Knowledge of medical school curriculum and graduate medical education
Experience with program assessment and data analysis
Project management certification or training
Experience developing educational programming and workshops
Background in career services or advising in professional education setting
Company
Charles R. Drew University of Medicine and Science
Charles R. Drew University of Medicine and Science (CDU) is a private, nonprofit, nonsectarian, medical and health sciences institution.
501-1000 employees
H1B Sponsorship
Charles R. Drew University of Medicine and Science has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (3)
2023 (1)
2022 (4)
2021 (3)
2020 (4)
Funding
Current Stage
Late StageTotal Funding
$0.8MKey Investors
ConstellationThe California Endowment
2025-11-20Grant
2019-12-13Grant· $0.8M
Leadership Team
Bita Amani
Co-Founder and Co-Director, CDU Black Maternal Health Center of Excellence
Brandi Sims Desjolais, Ed.D
Co-Founder & Director, Black Maternal Health Center of Excellence
Recent News
2025-03-05
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