Insulet Corporation · 11 hours ago
Office Manager (Hybrid - Acton, MA)
Acton, MA
Full-time
Hybrid
Mid Level
$33/hr - $50/hr
4+ years expInsulet Corporation is an innovative medical device company dedicated to simplifying life for people with diabetes through its Omnipod product platform. They are seeking a proactive and solutions-oriented Office Manager to drive organizational efficiency and maintain a high-functioning office environment, while managing procurement and contract workflows.
Health CareMedicalMedical Device
Responsibilities
Serve as the primary point of contact for all office operations, ensuring a productive and well-supported work environment
Own calendar management, meeting coordination, and travel logistics for leaders and project teams
Oversee office supply procurement, vendor relationships, and space planning to support evolving team needs
Lead internal communications for operational updates, team-wide logistics, and event coordination
Manage end-to-end procurement processes, including requisitions, purchase orders, and vendor onboarding using SAP or similar ERP systems
Track and reconcile blanket POs, monitor spend, and ensure timely delivery of critical materials
Coordinate the submission, tracking, and execution of NDAs, SOWs, and contracts through platforms like ZIP and Ironclad
Maintain accurate records and ensure compliance with document control standards, including change orders in PLM systems
Proactively manage approval workflows and escalate delays to ensure business continuity
Own recurring meeting room scheduling, conflict resolution, and space optimization in partnership with facilities teams
Support logistics for team meetings, workshops, and offsite events, ensuring a seamless participant experience
Lead onboarding logistics for new hires, including workspace setup, systems access, and welcome materials
Maintain and improve operational dashboards and trackers for procurement, contracts, and onboarding
Provide high-level administrative and project support to cross-functional teams and leadership
Qualification
Required
Education: Associate's degree in Business Administration, Operations, or a related field—or equivalent experience
Experience: 4–6 years in office management, project coordination, or business operations, preferably in a high-growth or technical environment
Systems Proficiency: Hands-on experience with SAP (or similar ERP), Ironclad, PLM systems, and Microsoft 365 (Outlook, Teams, SharePoint)
Project Coordination: Demonstrated ability to manage multiple priorities, track deliverables, and support cross-functional initiatives
Operational Acumen: Strong understanding of procurement, vendor management, and contract workflows
Communication & Discretion: Excellent interpersonal skills and the ability to handle sensitive information with professionalism and confidentiality
Preferred
Strong organizational and time management skills with a keen attention to detail
Ability to work independently and collaboratively in a fast-paced, evolving environment
Experience supporting technical teams or engineering environments is a plus
Familiarity with collaboration tools such as Confluence, Smartsheet, or Asana
Benefits
Medical, dental, and vision insurance
401(k) with company match
Paid time off (PTO)
And additional employee wellness programs
Company
Insulet Corporation
Insulet Corporation (NASDAQ: PODD), headquartered in Massachusetts, is an innovative medical device company dedicated to simplifying life for people with diabetes and other conditions through its Omnipod product platform.
1001-5000 employees
H1B Sponsorship
Insulet Corporation has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (58)
2024 (43)
2023 (19)
2022 (33)
2021 (41)
2020 (17)
Funding
Current Stage
Public CompanyTotal Funding
$629.5MKey Investors
DeerfieldOrbiMedAlta Partners
2025-03-18Post Ipo Debt· $450M
2009-03-16Post Ipo Debt· $60M
2007-05-15IPO
Leadership Team
Ashley McEvoy
President & Chief Executive Officer
Ana Maria Chadwick
Chief Financial Officer
Recent News
2025-12-20
2025-12-17
Company data provided by crunchbase