IVC Technologies · 1 day ago
Finance Administrator
Lebanon, OH
Full-time
Onsite
Senior Level
5+ years expIVC Technologies is the largest independent provider of predictive maintenance services in the U.S. They are seeking a dedicated Finance Administrator to manage cash flow for over 500 industrial customers, ensuring accurate billing and customer relations.
ConsultingManagement ConsultingService Industry
Hiring Manager
Stephanie Brown
Responsibilities
Field Service Billing & Data Verification (“Order-to-Cash” Ownership)
Service Data Translation: Lead the verification and processing of field technician time entries into accurate monthly invoices within the internal ERP system
Data Integrity & Reconciliation: Interface directly with Field Technicians and Operations Leaders, to ensure completeness and accuracy of service job data, resolving discrepancies prior to billing
Billing & Invoicing: Manage the timely and accurate creation and distribution of monthly invoices against 500+ active customer contracts and associated service jobs
Accounts Receivable (A/R): Proactively manage collections activities, ensuring the continuous and timely inflow of payments to maintain optimal cash flow
Teamwork, Communication & Customer Interfacing
Team Collaboration: Operate effectively as a core member of the Financial Operations team, providing support and sharing workload to meet deadlines in a fast-paced setting
Internal Liaison: Serve as a key communication bridge between Finance, Sales, and Operations, ensuring alignment on service contract terms, job tracking, and billing processes
Customer Relationship: Serve as a professional point of contact for customers to resolve billing inquiries, ensure accurate project setup (contract details), and maintain positive relationships
Management Reporting: Keep management and team members appropriately informed of key financial activities and potential roadblocks impacting cash flow
Compliance, Systems & Development
Process Adherence: Diligently follow all internal processes, policies, and procedures, ensuring adherence to company guidelines and financial regulations
Data Management: Regularly record and manage critical financial and service data within the internal ERP system, QuickBooks, and associated financial tools
Skill Development: Actively seek opportunities to learn about different aspects of the service business and develop cross-functional proficiency within the Financial Operations team
Continuous Improvement: Participate in projects aimed at streamlining field service billing processes, enhancing system utilization, and increasing overall team efficiency
Qualification
Required
A minimum of five (5) years of experience in Accounts Receivable, Billing, or a similar Financial Administration role, ideally within a company that provides technical services to a variety of customers
Completion of at least a College Diploma (non-university) is required
High proficiency in MS Excel is required, for data analysis and verification
Demonstrated high attention to detail, rigor in executing processes, and a strong sense of responsibility and ownership over financial data
Excellent verbal and written communication skills with the proven ability to resolve data discrepancies and interact professionally with customers and internal technical staff
A strong team player with a proactive, versatile, and problem-solving orientation
A genuine desire to learn and develop professional skills is essential
Preferred
A University Degree in Business Administration, Accounting/Finance, Economics, Office Administration, Paralegal Studies, or any field emphasizing data analysis, process adherence, or meticulous record-keeping is considered a strong asset
Hands-on experience with QuickBooks and any ERP system is highly desirable and would shorten the learning curve considerably
Company
IVC Technologies
IVC Technologies offers Vibration analysis and condition-based monitoring (CBM) solutions advanced testing services.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase