Apply on Employer Site

City of New York · 1 day ago

Administrative Supervisor

New York City, NY

Full-time

Onsite

Entry, Mid Level

2+ years exp

The City of New York is seeking an Administrative Supervisor for the General Counsel’s Office in the District Attorney’s Office. The role involves supervising professional staff, managing civil and criminal actions, and supporting attorneys with various administrative tasks.

GovernmentLegalPublic Relations

No H1B

Responsibilities

Supervise professional staff in overall workstreams, and especially in all workstreams requiring document production, including but not limited to FOIL requests, inter-agency records requests, responding to subpoenas and/or civil discovery demands

Supervise and administer the GCO’s online OpenRecords platform for incoming FOIL requests

Handle individual FOIL requests and document productions, both independently and with GCO attorneys

Assist in hiring of professional staff candidates

Maintain the GCO’s databases and case tracking systems and supervise entry of data by professional staff

Serve as the primary point of contact for incoming inquiries or records requests received by the GCO via mail or email

Conduct preliminary research into the status of criminal cases for which the GCO has received a FOIL request, subpoena, or other requests for records

Gather and maintain case files needed to respond to document requests, including coordinating with the DANY Records Department and tracking delivery and receipt of requested cases

Answer GCO line as needed and assist callers with inquiries

Provide administrative supervision and perform analytical and other administrative duties as assigned

Qualification

E-discovery programsDocument productionLeadership skillsMicrosoft OfficeOrganizational skillsMultitaskingCommunication skillsTime managementAttention to detail

Required

Bachelor's degree from an accredited college and two (2) years of administrative or relevant experience

Preferred

Five years paralegal or criminal justice experience

Familiarity with the office and New York courts a plus

Experience with large-scale document or records production

Proficiency in e-discovery programs

Leadership skills

Proficiency in Microsoft Office, PowerPoint, Excel, Lexis/Nexis and/or Westlaw

Ability to multitask and work both in a team-oriented environment and independently as required

Superior organizational, time management, and communication skills

Strong attention to detail, self-motivator and able to manage multiple assignments

Ability to interact professionally with all levels of staff, court representatives, and members of the public

Proficiency in working with electronic documents, videos, and other electronic items, especially in high volumes, and/or willingness and ability to learn