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City of Indianapolis · 2 months ago

Administrative Assistant - DPW-Engineering Admin

Indianapolis, IN

Full-time

Onsite

Entry Level

2+ years exp

The City of Indianapolis is dedicated to serving the residents of Indianapolis and Marion County through productive and collaborative work. The Administrative Assistant will perform a variety of administrative tasks, including coordinating clerical functions and ensuring effective implementation of administrative policies.

GovernmentInformation ServicesNon Profit

Responsibilities

Prepares, schedules, reports and tracks information for key executives and others as required

Prepares simple analyses of requested information or data

Develops or generates and distributes reports

Checks and follows - up as required ensuring responsibilities are met in a timely manner

Reviews and answers correspondence as appointed or directed

Coordinates collection and preparation of operating reports for the agency or division assigned

Answers phone lines , take messages , provide s information, o r redirects calls as appropriate

Maintains all records, files, and documentation in accordance with f ederal r egulation

Responds and resolves most questions and issues, referring only the most complex to the next level

Must maintain confidentiality at all times

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time

Qualification

Spreadsheet knowledgeDatabase knowledgeOffice equipment operationEmotional intelligenceCustomer serviceEffective communicationCreative ability

Required

High School diploma or equivalent with a minimum of two (2) years prior work-related experience is required

Courteous treatment of customers whether face - to - face or telephonically

Must have and show emotional intelligence as position will deal with a diverse population

Knowledge of spreadsheet(s), database(s), and other software is required

Must be able to operate standard office equipment such as a calculator, copy, facsimile machine, typewriter, or computer

Must type accurately, update or create reports, and spreadsheets as needed

Demonstrate creative ability when presented with unformatted projects or ideas

Must be able to communicate effectively both in oral, verbal, and written formats

Preferred

Associate degree in Business Administration, or a related field with a minimum of one (1) year of related work experience is required

Company

City of Indianapolis

The City of Indianapolis and Marion County offers an amazing array of career opportunities with more than 400 job titles and 37 divisions to choose from.

Founded in 1821

Indianapolis, Indiana, USA

5001-10000 employees