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American Express · 21 hours ago

Executive Administrative Assistant – Amex Offers

New York, NY

Full-time

Hybrid

Mid Level

$31.49/hr - $49.28/hr

American Express is a company with a rich history of innovation and a commitment to its customers and employees. They are seeking an Executive Administrative Assistant to provide exceptional support to the Vice President of the Amex Offers Digital Media Platform Product, ensuring effective and efficient operations within the team. The role involves complex calendar management, logistical coordination, and supporting the overall team atmosphere and culture.

Credit CardsFinanceFinancial ServicesPaymentsTravel

Comp. & Benefits

No H1B

Responsibilities

Organization of complex calendar management using high levels of integrity, managing across senior business partners, dispersed locations and differing time zones

Overall logistical management including arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, activities, ticketing events and other events

Booking complex international travel itinerary with knowledge of AMEX travel booking tools, preferred vendors, and associated policies

Ensuring timely preparation and processing of expense reports; tracking and processing of invoices; review expenses submitted to leader and highlight any out of policy spend

Organizing new start first days (in NYC), workstation, stationery, and all HR/PeopleSoft administration. Helping to co-ordinate recruitment and development activities. This extends to handling organization charts and team rosters

In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, Senior leader updates and other related analytic & sourcing projects

Qualification

Calendar managementTravel bookingExpense managementMicrosoft OfficeCommunication skillsDiscretionTeam playerAttention to detailConfidentiality

Required

Excellent communication skills, both written and oral; strong interpersonal, influencing, and collaborating skills

Ability to work under pressure, to tight deadlines and with strong attention to detail

Strong maturity with ability to effectively prioritize responsibilities

Ability to work under minimal direction, manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information

Team player who is dependable and enthusiastic

Proficiency in Microsoft outlook and Microsoft Office, including Word, Excel and PowerPoint. Strong working knowledge of virtual meeting tools and platforms preferred

Proficiency in American Express applications, included but not limited to Concur Expense Management, Ariba Buyer, her, Payroll, and the IT Service Catalog

Organization of complex calendar management using high levels of integrity, managing across senior business partners, dispersed locations and differing time zones

Overall logistical management including arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, activities, ticketing events and other events

Booking complex international travel itinerary with knowledge of AMEX travel booking tools, preferred vendors, and associated policies

Ensuring timely preparation and processing of expense reports; tracking and processing of invoices; review expenses submitted to leader and highlight any out of policy spend

In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, Senior leader updates and other related analytic & sourcing projects