Confidential Careers · 5 days ago
Purchasing & Operations Coordinator
West Palm Beach, FL
Full-time
Onsite
Entry Level
$20/hr - $25/hr
2+ years expConfidential is a privately owned interior design studio and retail-based business specializing in home furnishings, materials, and design services. They are seeking a highly organized, detail-oriented Purchasing & Operations Coordinator to manage order execution, purchasing workflows, and backend operations.
Human ResourcesRecruiting
Responsibilities
Place vendor orders based on approved selections
Communicate with vendors to confirm orders, lead times, and shipping
Verify order accuracy (SKUs, quantities, pricing, ship-to details)
Track shipments, backorders, and delivery timelines
Manage vendor claims, damages, shortages, and replacements
Process and track sample requests
Enter purchases, charges, and vendor invoices into QuickBooks
Reconcile purchasing-related credit card charges
Maintain highly accurate financial records related to ordering
Ensure data integrity—small errors can impact accounting and banking
Manage online orders and customer inquiries (website, marketplaces, etc.)
Respond to online messages professionally and in a timely manner
Delegate design or sourcing-related inquiries to appropriate team members
Ensure online orders are processed and documented correctly
Receive and inspect all incoming shipments
Document damages or discrepancies immediately
Notify internal teams of arrivals for scheduling or client communication
Maintain organized order and receiving records
Qualification
Required
QuickBooks experience is required
2+ years experience in purchasing, operations, or order management
Exceptional attention to detail and accuracy
Strong organizational and time-management skills
Ability to work independently and follow established systems without micromanagement
Preferred
Background in interior design, home furnishings, textiles, wallpaper, or trade-based retail
Familiarity with design terminology, vendor packaging, and order workflows
Experience with online sales platforms (ecommerce or marketplaces)
Bachelor's (Preferred)
Ability to Commute: West Palm Beach, FL 33405 (Preferred)
Company
Confidential Careers
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2-10 employees
Funding
Current Stage
Early StageLeadership Team
E
Edwin Xiao
Chief Revenue Officer
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