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Occidental College · 1 day ago

Development Coordinator (Temporary)

Los Angeles, CA

Full-time

Onsite

Entry Level

$20/hr - $25/hr

2+ years exp

Occidental College is seeking a Development Coordinator to support the Institutional Advancement team. This role involves providing administrative support, managing calendars, coordinating meetings, and assisting with donor communications and events.

Higher Education

Responsibilities

Manages a conflict-free calendar, including the coordination of meetings and conference calls held inside and outside Oxy

Confirms all appointments and logistics 24 hours in advance

Maintains and organizes an electronic filing system of administrative and donor files

Coordinates meeting logistics and is responsible for setting up Zoom meetings, reserving rooms, ordering refreshments, reserving A/V equipment, and preparing packets for meeting participants

Works independently on projects assigned by the AVP for the office’s annual, major, and principal giving areas

Drafts agendas for all standing team meetings and distributes them in a timely fashion

Drafts office communications and prepares them for signature

Proofreads and edits confidential, sensitive information

Demonstrates the ability to compose letters and documents

Handles all travel arrangements, including booking flights and hotels, and is responsible for compiling a high volume of trip materials, including but not limited to donor gift records

Drafts Presidential briefings on top-level prospects

Assists with prospect outreach and meeting scheduling

Produces detailed monthly expense reports (corporate card as well as out-of-pocket) for each officer

Works with the budget office to ensure the smooth processing of expense reports

Assists with the planning, coordination, management, and execution of cultivation events/salons

Collaborate with other staff on the development of marketing collateral, brochures, and support materials for donor visits and events

Maintains accurate and complete records of donor communications for gift officer visits and cultivation events, including proper entry of data into Blackbaud

Prepares reports on events, activities, and programs

Collaborates with the Executive Director of Advancement Operations and gift officers on prospect pipelines

Maintains expert knowledge of IA’s internal donor tracking database, as well as a thorough understanding of central clearance and development research protocols, to research donor records and request prospect clearance and research

Routinely pulls and formats reports in support of gift activity, travel, portfolio assignments, and proposal tracking

Tracks proposal submissions and submitted proposals

Coordinates contact and trip reports in a timely manner following travel and prospect visits

Supports supplemental acknowledgment processing for the Associate Vice President of Development and gift officers to ensure a thoughtful, complete, and efficient process for thanking donors under management for their gifts

Qualification

CRM system experienceFundraising databasesMicrosoft Office proficiencyData analysisProject managementEffective communicationInterpersonal skillsOrganizational skillsTime managementSelf-motivation

Required

Bachelor's degree in liberal arts or a related field, or an equivalent combination of education and experience

Two years of development/fundraising administrative experience in a non-profit setting

Experience using and maintaining a CRM system

Demonstrated skill with fundraising databases and evidence of an ability to master these resources

Ability to analyze, synthesize and organize data, and present findings in a comprehensible manner for different audiences

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint), Google drives/folders/forms, Adobe Acrobat, Web Editing, and social media applications or any combination of productivity programs applicable to position responsibilities

Demonstrated ability to be detail-oriented and thorough; skilled at anticipating and preventing potential problems and handling a wide variety of tasks with efficiency and accuracy. Strong commitment to a quality work product

Demonstrated ability to effectively communicate verbally, in writing and electronically

Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies

Demonstrated commitment to justice, equity, inclusion & diversity

Demonstrated skill in adapting to and performing work effectively in high-volume, high accountability, confidential environment with multiple and changing priorities

Effective organizational, logistical, time management and planning skills with the ability to manage and prioritize multiple tasks/projects simultaneously, prioritize and fulfill the functions of an office in a timely manner

Ability to self-motivate and work independently

Ability to provide effective leadership and training, and to work effectively and professionally across functions, disciplines, levels, and with diverse groups