State of Colorado · 1 day ago
Administrative Assistant.
Sterling, CO
Full-time
Onsite
New Grad, Entry Level
0+ years expThe State of Colorado's Office of the State Public Defender is seeking an Administrative Assistant for its regional trial office in Sterling. This full-time position involves performing clerical and receptionist duties of a legal nature, assisting clients, and managing case files under supervision.
EducationMuseums and Historical SitesNon Profit
No H1B
Responsibilities
Performs general reception duties including answering phones with multiple lines. Screens calls, takes messages and refers callers to the appropriate person, office or agency
Greets and assists onsite visitors such as, clients, coworkers, and other agency personnel. Provides general information such as, name of appointed attorney and scheduled court dates. Maintains the reception area
Checks the main voice mail and email inbox for the office frequently during scheduled work hours. Responds to, or forwards voice and emails to appropriate person, office or agency
Assists persons applying for representation by a public defender. This includes explaining the application process and ensuring the person is able to submit completed documents. Reviews applications and verifies for completeness in accordance with eligibility guidelines. Processes applications in accordance with State and Regional Office policies
Opens, enters data and updates, and may close client files in the online case management system. Moves hardcopy files to/from the closed file room in accordance with policy and procedure
Uses court or local jurisdiction internet sites to search client case information
Processes incoming and outgoing mail and performs routine clerical tasks such as, copying, printing, sorting, and distributing forms and documents
Makes weekly courthouse runs to pick-up digital and hardcopy discovery files when e-filing is not available
Uploads large volumes of electronic documents, files and media into the online case management database. Scans and uploads hardcopy documents
Attends meetings and trainings as required
Performs other administrative duties as assigned
Qualification
Required
Graduation from high school or equivalent required
No prior experience required
Knowledge of English language, grammar, and punctuation
Knowledge of basic math (addition, subtraction, multiplication and division)
Knowledge of standard software applications such as, Microsoft Office Word, Excel, internet browsers and e-mail
Preferred
Client/customer service experience in a fast-paced environment
Basic clerical and administrative skills such as, data entry, uploading electronic files, managing files/records, and answering phones
Training or experience that provided a knowledge of court systems and legal terminology
Experience working in an environment serving indigent populations
Spanish-speaking skills
Benefits
Health Insurance
Basic Vision Insurance - included with medical plans
Dental Insurance
State Paid Life Insurance
State Paid Short-Term Disability
FSA – Healthcare and Dependent Care
HSA Plan with Employer Contribution
Generous Paid Time Off
11 paid holidays
Access to Mental Health and Well-Being Resources
Colorado PERA
401(k) and 457 Supplemental Retirement Plans
Company
State of Colorado
Serve the needs of the State of Colorado through a number of subdivisions.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Jeanni Stefanik
Chief Financial Officer
Alan Salazar
Chief Strategy Officer for Colorado Governor John Hickenlooper
Recent News
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