CoralTree Hospitality · 1 day ago
Administrative Assistant - Resort Operations
Fort Lauderdale, FL
Full-time
Onsite
Entry, Mid Level
2+ years expCoralTree Hospitality is a leader in the hospitality industry, and they are seeking an Administrative Assistant to support their Leadership team at the Pier Sixty-Six Resort. The role includes providing a wide range of administrative support, managing schedules, coordinating meetings, and ensuring a positive work environment for the Operations team.
CateringEventsHospitalityHotelRestaurants
Responsibilities
Responsible for managing the day-to-day operations and procedures of the Pier Sixty-Six Resort Operations team office. Responsible for liaising with cross-functional areas of the organization, serving as the point person for all office-related matters, including supplies, technology, and office maintenance
Responsible for partnering with Operations team to create and maintain an engaging work environment and maintain office policies as necessary, managing the office budget, greeting visitors and maintaining a positive work environment. This includes organizing team events and activities for employees in the office
Responsible for managing the office budget, and tracking and processing invoices for the office
Responsible for greeting visitors, answering all incoming telephone calls and scheduling meetings
Handle guest requests and amenities to ensure guest satisfaction
Manage the Hotel Manager’s calendar including professional activities, meetings, and events
Maintain communication with key internal and external business partners (e.g., Answer telephones, screen/redirect when necessary and handle routine matters)
Maintain contact information of business associates and keep track of meetings with key stakeholders
Handle all travel arrangements for compiling travel itineraries and coordinating all details, along with travel arrangements when requested. Arrange all travel requirements including airline reservations, hotel accommodation, rental cars and manage expense reports for Hotel Manager
Ensure office equipment is working and maintain office supplies
Handle all routine matters such as mail, couriers, and photocopying. Responsible for proprietary and sensitive business information
Maintain records for the Operations office as needed and assist with special projects as needed
Qualification
Required
Professional and courteous attitude, well organized and detail oriented
Excellent communication skills; verbally articulate with strong written composition
Ability to work independently, take initiative and use sound judgement
Strong relational skills to support professional interaction with internal and external partners at all levels
Ability to work well under pressure and manage multiple tasks within time constraints
General office equipment competency
Ability to deal with confidential information
Minimum 2 years of senior administrative experience and / or office management experience in large, professional environment
Luxury hotel environment is preferred
Advanced-level knowledge of Outlook, Microsoft Word and PowerPoint
Strong working knowledge of Microsoft Excel
Advanced aptitude for learning new computer applications
Benefits
Group medical, dental, vision, life, and disability benefits
Participation in a pre-tax flexible benefit plan for healthcare and dependent care reimbursement
An employee assistance program
Paid time off/sick time
Participation in a 401(k) plan with a company match
Complimentary team member meals
Complimentary room nights at CoralTree Hospitality managed properties
Company
CoralTree Hospitality
CoralTree Hospitality is a hospitality management company that offers hotel and property management services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Andre' Fournier
Chief Commercial Officer (CCO)
John DeMarco
Chief Legal Officer
Recent News
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