Fireworks AI · 2 days ago
Recruiting & Operations Coordinator [Contract]
San Mateo, CA
Contract
Onsite
Entry Level
1+ years expFireworks AI is a leading company in generative AI infrastructure, known for its high-quality models and fast inference speed. They are seeking a highly organized Recruiting & Operations Coordinator to manage end-to-end interview coordination and enhance the recruiting process as the company scales.
Artificial Intelligence (AI)Data ManagementSaaSSoftware
Responsibilities
Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments
Serve as the primary candidate point of contact with clear, timely communication
Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting
Monitor communication from candidates and interviewers and act quickly to keep processes moving
Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup
Support compliance, data accuracy, and consistent record keeping
Create and update process guides, checklists, and templates
Partner with recruiters to streamline workflows and improve recruiting operations
Assist with logistics, materials, and follow-ups for recruiting events
Collaborate with hiring managers and interviewers to ensure alignment and readiness
Support additional recruiting and people operations tasks as needed in a fast-paced environment
Qualification
Required
Highly organized and detail-oriented
Ownership of end-to-end interview coordination
Proactive communication skills
Ability to deliver an outstanding candidate experience
Operational excellence in recruiting processes
End-to-end interview scheduling for all roles
Primary candidate point of contact with clear communication
Lead onsite interview logistics including room setup and candidate hosting
Monitor communication from candidates and interviewers
Maintain accurate ATS data including status updates and documentation
Support compliance, data accuracy, and record keeping
Create and update process guides, checklists, and templates
Partner with recruiters to streamline workflows
Assist with logistics for recruiting events
Collaborate with hiring managers and interviewers
Support additional recruiting and people operations tasks
Preferred
Extreme ownership mindset
High responsiveness and urgency
Strong attention to detail
Clear, confident communicator
Comfort in fast-changing environments
Proactive problem-solver
1-2 years of experience with scheduling tools or ATS systems
Experience supporting technical recruiting processes
Company
Fireworks AI
Fireworks AI is an advanced platform that enables users to build, tune, and scale AI applications using open-source models
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$327MKey Investors
Sequoia CapitalBenchmark
2025-10-28Series C· $230M
2025-10-28Secondary Market· $20M
2024-07-07Series B· $52M
Leadership Team
Lin Qiao
CEO and cofounder
Aishwarya Srinivasan
Head of AI Developer Relations
Recent News
2025-11-19
Tech Startups - Tech News, Tech Trends & Startup Funding
2025-11-15
Tech Startups - Tech News, Tech Trends & Startup Funding
2025-11-15
Company data provided by crunchbase