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Raymond James · 1 day ago

Administrative Assistant

St. Petersburg, FL

Contract

Onsite

Mid, Senior Level

$18.75/hr - $25/hr

5+ years exp

Raymond James is seeking an Administrative Assistant to perform a variety of administrative tasks aimed at optimizing the time and performance of the Administrative Manager. The role involves providing backup coverage to executives, preparing documents, and managing various administrative responsibilities to ensure smooth operations.

BankingFinancial ServicesInformation TechnologyInsuranceWealth Management

Growth Opportunities

Responsibilities

Responsibilities and tasks involve backup coverage to the executives (i.e., phone, calendar, meeting prep, lunches, events) and resolving hoteling environment issues

Prepare documents and reports

Controlling access to the floor and preparing workstations for new associates

Ordering and receiving deliveries for the floor (kitchen and office supplies)

Work with the technology executive assistant team located at the home office in St Petersburg and the senior administrative assistants located in Memphis and Southfield

Arrange venues, equipment, catering, accommodations, and travel for participants arriving from various locations to ensure the smooth running of medium-scale events

Answer the telephone and assist callers or those making a broad range of inquiries by email or mail or other means with any requests for information, directing more complex matters to colleagues as necessary

Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of a senior colleague

Receive visitors and respond accurately and promptly to a broad range of questions and issues raised

Uses clear and effective verbal communications skills without supervision and provides technical guidance when required on expressing ideas, requesting actions and formulating plans or policies

Supports business processes without supervision by understanding and effectively using standard office equipment and standard software packages, while providing technical guidance as needed

Works without supervision and provide technical guidance when required on planning, organizing, prioritizing and overseeing activities to efficiently meet business objectives

Works without supervision and provides technical guidance when required on achieving full compliance with applicable rules and regulations in management and/or operations

Review emails sent to the IT Hoteling inbox and notify the appropriate group/associates as needed

Maintain knowledge of hardware, software, and entitlements necessary to perform basic troubleshooting

Report all IT related problems which cannot be resolved through basic troubleshooting to the TSC, including relevant details

Qualification

Microsoft 365 Software ApplicationsSchedulingCoordinating meetingsConcurVisioMS TeamsZoomCustomer serviceVerbal communicationWritten communicationProblem-solving