Oklahoma Department of Mental Health and Substance Abuse Services · 1 day ago
Administrative Assistant
Heavener, OK
Full-time
Onsite
Mid, Senior Level
$38K/yr - $38K/yr
5+ years expOklahoma Department of Mental Health and Substance Abuse Services is seeking an Administrative Assistant to provide administrative support for program areas and assist administrators. The role includes supervising staff, managing correspondence, and coordinating activities with internal and external customers.
GovernmentHealth CareMental HealthOffice Administration
Responsibilities
Trains other staff
Assigns projects to staff as needed; develops and places in operation special procedures
Initiates correspondence requiring knowledge of agency or program procedures and policies
Develops and maintains confidential or complex files
Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties
May supervise subordinate staff
Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
Coordinates activities with internal and external customers
May establish educational and/or training programs
Interviews callers, arranges appointments, and handles office details
Enters and retrieves information using personal computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections
Qualification
Required
Knowledge of spelling, punctuation, and business English
Knowledge of business mathematics
Knowledge of modern office methods and procedures
Knowledge of the maintenance of complex records
Knowledge of the major policies and procedures governing assigned programs
Ability to maintain effective working relationships with others
Ability to handle confidential work
Ability to interpret and handle routine matters in accordance with agency policy
Ability to follow oral and written instructions
Knowledge of supervisory principles and practices
Five years of technical clerical office work or an equivalent combination of education and experience
Preferred
Frequent job-related travel may be required
Benefits
Generous state paid benefit allowance to help cover insurance premiums
A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
Flexible spending accounts for health care expenses or dependent care
Employee assistance programs and health and fitness programs
11 paid holidays
15 days of vacation and 15 days of sick leave the first year
Retirement Savings Plan with a generous match
Longevity Bonus for years of service
Student Loan repayment options
Training opportunities for CEU requirements
Company
Oklahoma Department of Mental Health and Substance Abuse Services
Oklahoma Department of Mental Health and Substance Abuse Services is to promote healthy communities.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$1.2M2020-09-08Grant· $1.2M
Leadership Team
Rich Edwards
Chief Financial Officer
Katie Lenhart
Strategic Partnerships Manager
Recent News
The Journal Record
2025-10-11
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2025-09-25
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2025-09-24
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