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OrthoArkansas · 1 day ago

Administrative Assistant

Little Rock, AR

Full-time

Onsite

New Grad, Entry Level

OrthoArkansas is an organization that values kindness, integrity, conscientiousness, and knowledge. The Administrative Assistant plays a key role in supporting senior leadership and ensuring that daily office operations run smoothly, with responsibilities including onboarding new employees and maintaining HR records.

Health CareMedicalSports

Diversity & Inclusion

Responsibilities

Assist with onboarding activities and preparation of employee documentation

Maintain accurate and organized HR records and files within systems such as ADP

Support recruitment and onboarding coordination, including post-offer screenings, orientation materials, badge creation, and related tasks

Assist with credentialing documentation and follow-up communications

Coordinate, communicate, and file forms related to external student rotations at OrthoArkansas

Provide administrative support to senior leadership, including letters, mailings, and internal communications

Serve as a trained backup for payroll processing in partnership with the Finance department

Assist with preparation for shareholder meetings, including document printing, fund distribution, and logistical coordination

Maintain confidentiality and accuracy of employee and payroll information at all times

Ensure daily upkeep of shared office spaces and breakroom areas

Monitor and restock essential items such as paper goods, utensils, and supplies

Maintain a clean and organized supply area and copy room

Prepare meeting spaces, coordinate food orders, and manage internal meeting invitations

Regularly clean and organize shared refrigerator space

Maintain hospitality items for senior leadership

Support calendar management, meeting setup, and cross-departmental coordination

Prepare and distribute internal mail and materials, including filing profit-sharing plan statements

Assist with ad hoc office projects and administrative tasks as needed

Support physician-specific administrative requests

Perform other related duties as assigned to support administrative and HR operations

Qualification

Microsoft Office SuiteADPOrganizational skillsAttention to detailService-orientedCommunication skillsInterpersonal skillsProblem-solving skillsTime managementConfidentiality