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Pima County · 1 day ago

Administrative Assistant I

Tucson, AZ

Full-time

Onsite

Entry Level

$16.54/hr - $16.54/hr

2+ years exp

Pima County is seeking an HR Administrative Assistant at the Arizona Superior Court, where you will keep the Court moving by managing calls, welcoming the public, and organizing supplies. The role involves various office support duties, including clerical tasks and customer service responsibilities.

GovernmentHealth CareRecyclingSustainabilityWaste Management

Responsibilities

Answers incoming phone calls in a professional and timely manner using a multi-line automated telephone system, and routes callers to appropriate divisions or persons. May provide general information such as hours of operation and division/section phone numbers and availability of staff

Receives visitors, determines nature of business, and refers them to the appropriate division, section, or employee

Operates a variety of office machines such as multifunction photocopiers, shredders, printers, automated paper folding machine, and computers

Orders toner and other supplies for the multifunction copiers; trouble-shoots routine office machine problems and places service calls

Stocks reception area and copy machines with paper; assures other appropriate office supplies and materials are available for staff utilizing the mail room; maintains a professional and orderly appearance of the area

Sorts and distributes incoming mail; assists internal customers with questions about outgoing mail and options for sending; places pick-up calls with UPS, FedEx and similar

Schedules and tracks equipment rentals such as ELMO visual presenters, televisions with VCR/DVD players, projectors, and other miscellaneous items

Accepts payments for fees using automated register; issues receipts and maintains applicable documentation

Receives and fills office supply requests from court employees and/or divisions by pulling the requested items from the inventory and delivering to the requestor; operates a push-cart to move and/or deliver supplies

Tracks stock of office supplies and places timely refill orders; performs quarterly physical inventory

Checks vendors' deliveries against documentation to verify quantity and accuracy of order; notes shortages, damaged or incorrect items and notifies appropriates parties to handle exchanges or refunds

Accepts courier pass applications and payments, verifies for completeness and forwards to Security; assists those returning for their passes

Laminates materials as requested and folds fliers and other mailings utilizing automated paper folding machine. Provides general clerical support to court staff as requested

Reliable and predictable attendance is considered essential for this position along with adherence to work schedule. The front desk team needs to be consistently available to Court and Pima County staff, vendors and visitors

Assist Human Resources division with miscellaneous duties such as taking ID photos, issuing Court ID-s, adding or removing access to ID-s, fingerprinting employees and applicants

Assembles new hire packets, job fair materials and other printed items for HR Division

Cross-trains to perform specialized duties to assist judicial divisions with emergency coverage

Performs related duties and completes projects as necessary

Qualification

Customer serviceMicrosoft OfficeClerical experienceOffice equipment operationCommunication skills

Required

A High School diploma or equivalent General Education Diploma (GED), and two years of clerical work experience that included tasks such as answering phones, receiving visitors, typing/data entry utilizing a computer, and/or the use of various office equipment

Any equivalent combination of experience, training and/or education approved by Human Resources