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Magnify · 2 days ago

Administrative Assistant III Faith Formation

Orlando,FL,US

Full-time

Onsite

Mid Level

3+ years exp

Magnify is an organization focused on enhancing the effectiveness of parish ministries. The Administrative Assistant III for Faith Formation provides essential clerical and administrative support to the ministry team and helps coordinate various programs and events within the parish community.

CharityCommunitiesHome Health CareNon Profit

Responsibilities

Serves visitors by greeting, welcoming, and directing them

Answers telephone and directs calls appropriately

Assist with various projects, including photocopying, mailings, flyers, and announcements

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics

Assists various department ministries as directed

Maintains Ministry contacts, files, and documents

Maintains supplies and resources for Ministry in an organized manner

Monitors and orders office supplies

Contributes to team effort by accomplishing related results as needed

Maintains confidentiality in all areas of responsibility as required

Provide clerical assistance, including organizing and maintaining files, documents, and databases for the Evangelization Department

Serve as the point of contact for parents, catechists, and parishioners regarding faith formation programs; send out newsletters, reminders, and announcements. Assist with the inter-department communication

Manage registration for faith formation classes, including processing forms and fees, and maintaining up-to-date student and family household records

Help schedule classes, events, and meetings, ensuring proper communication with catechists, parents, volunteers, and staff

Provide logistical support to catechists, including setting up materials, organizing supplies, and ensuring classrooms are ready for sessions

Help coordinate and distribute catechetical materials, ensuring catechists have what they need for lessons

Assist in organizing and coordinating events, such as retreats, family nights, or parish celebrations. Verify rooms for all scheduled events are set up appropriately and have proper identity door signs

Assist in recruiting, training, and providing ongoing support to volunteer catechists

Maintain accurate database records, including volunteer information, student attendance, sacramental preparation, and other relevant information

Distribute educational resources to families to support Evangelization Department goals

Weekend hours will be necessary at times. The supervisor will adjust the weekday schedule to accommodate scheduling needs

Qualification

Receptionist experienceDatabase experienceMicrosoft OfficeBilingual SpanishBilingual EnglishOrganizational skillsTelephone skillsInterpersonal skillsCommunication skills