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California Department of State Hospitals · 1 day ago

OFFICE ASSISTANT (GENERAL)

Napa, CA

Full-time

Onsite

New Grad, Entry Level

$3,167/mo - $3,964/mo

California Department of State Hospitals is seeking an Office Assistant General for their Napa facility. The role involves performing various general office tasks, maintaining record keeping systems, assisting the public and staff, and providing clerical support in a health information management context.

GovernmentHealth CareHospital

Responsibilities

Perform a variety of general office work

Duplicates material using photocopying equipment; opens, sorts and distributes mail; answers telephones and directs calls; and, retrieves information from departments and files as requested

Provides and maintains various record keeping and filing systems, such as timekeeping, classifying, sorting and filing of various documents, and necessary purging

Filing assignments include, but are not limited to, pulling and filing volumes in stocked shelving, filing single documents, packets of documents, cards, surplus medical record documents, out-cards, and former record, shifting and auditing files, and creating appropriately sized volumes; additionally, purging and preparing records for destruction, and providing service to staff requesting access to files

Assists the public and staff who enter the department; provides friendly and swift customer service; restricts access to the department; and, other reception duties

Uses other office equipment, such as fax machines, calculators, addressograph machines, and printers

Orders supplies for the department

Verifies and assigns Admission, Discharge, Transfer (ADT) codes; accepts subpoenas; and, performs admission and discharge record tracking

Performs support tasks for billing, record completion, and census

Perform clerical work, including ability to spell correctly; use good English; make arithmetical computations; operate various office machines; follow oral and written directions; evaluate situations accurately and take effective action; read and write English at a level required for successful job performance

Report to work on time and follow procedures for reporting absences

Maintain a professional appearance

Appropriately maintain cooperative, professional, and effective interactions with employees, patients, and the public; and

Comply with hospital policies and procedures

The employee is required to work any shift and schedule in a variety of settings

Qualification

Record keepingCustomer serviceOffice equipment operationFiling systemsEnglish proficiency

Required

Perform a variety of general office work

Duplicates material using photocopying equipment

Opens, sorts and distributes mail

Answers telephones and directs calls

Retrieves information from departments and files as requested

Provides and maintains various record keeping and filing systems, such as timekeeping, classifying, sorting and filing of various documents, and necessary purging

Purging and preparing records for destruction

Providing service to staff requesting access to files

Assists the public and staff who enter the department

Provides friendly and swift customer service

Restricts access to the department

Uses other office equipment, such as fax machines, calculators, addressograph machines, and printers

Orders supplies for the department

Verifies and assigns Admission, Discharge, Transfer (ADT) codes

Accepts subpoenas

Performs admission and discharge record tracking

Performs support tasks for billing, record completion, and census

Perform clerical work, including ability to spell correctly