CDM Smith ยท 1 day ago
Senior Administrative Assistant
Tennessee - Knoxville
Full-time
Onsite
Mid, Senior Level
4+ years expCDM Smith is seeking a Senior Administrative Assistant to manage the daily needs of their Knoxville, TN office. The role involves overseeing office activities, supporting staff, and ensuring efficient operations while maintaining high quality standards for client deliverables.
Civil Engineering
No H1B
Responsibilities
Working as the person responsible for the office activities running well and efficiently, including but not limited to, providing support to office staff, developing and editing reports, scheduling meetings and travel, monitoring, ordering, and organizing supplies, maintaining office equipment, ordering hardware equipment, setting up workstations, and helping onboard and support new hires
Completing project document format reviews of work produced by office staff for quality control purposes, including verifying formatting details are used correctly, updating and applying the approved styles, or applying the approved template
Providing production support (e.g., formatting, printing, binding), including client deliverables, while ensuring the highest quality standards and client service are maintained, both internally and externally
Assisting office staff with various reports and communications, such as monthly project reports and meeting minutes, and planning and coordinating meetings and events
Providing excellent support and service to the technical staff, office leaders, clients, vendors, colleagues, and others
Maintaining the organization and maintenance of records, files, and correspondence
Preparing and scheduling activities such as internal business meetings, client or third-party appointments, and general office events, including scheduling conference room use and catering needs
Assisting in updating and maintaining multiple calendars and tracking facility and equipment assignments
Preparing complex and confidential letters, technical memoranda, and reports for professional and managerial staff review and action
Assisting in additional administrative duties as required
Qualification
Required
High School diploma or equivalent
4 years of related experience
Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands
Equivalent additional directly related experience will be considered in lieu of a degree
Preferred
Previous experience working in the engineering and consulting industry is highly desirable, in mid-to large-sized corporate office management
Knowledge of Adobe Pro or Bluebeam is strongly preferred
Basic knowledge of PowerPoint
Client service mentality with the ability to support all levels in the organization
Strong organizational and communication skills
The ability to handle multiple tasks while maintaining quality control under tight deadlines
Notary certification a plus
Company
CDM Smith
Louis Perry Group (now CDM Smith) is a privately owned engineering and construction firm providing legendary client service and smart solutions in water, environment, transportation, energy and facilities.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Karen Thomas, PHR
Human Resources Business Partner
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