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NEOGOV · 1 day ago

PAYROLL TECHNICIAN

Half Moon Bay, CA

Full-time

Hybrid

Mid Level

$67K/yr - $82K/yr

3+ years exp

The City of Half Moon Bay is a collaborative, service-oriented organization committed to providing high-quality services to the community. They are seeking a Payroll Technician to support the Finance Department by performing payroll processing and related financial recordkeeping functions, ensuring compliance with federal and state requirements.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Prepares and processes the full cycle semi-monthly payroll

Sets up and maintains employee master file records in the payroll system

Reviews personnel action forms (PAFs) and other employee deduction and contribution forms for completeness and accuracy and makes necessary entries into the payroll system

Reviews time and attendance records for accuracy and compliance with various MOUs and City policies

Reviews system-generated FLSA overtime payments, various payroll deductions and fringe benefit calculations and makes necessary adjustments

Performs retroactive pay calculations and applies adjustments

Runs trial payroll and reviews for accuracy; makes corrections as needed

Analyzes various payroll reports for error and out-of-balance messages and reconciles any discrepancies

Generates pay checks and direct deposits

Calculates separation payouts, including lump sum leave payouts and contributions to deferred compensation plans

Prepares spreadsheets to record and track disbursements

Creates accounts payable claims for payment of payroll liabilities and assists in reconciling payroll clearing accounts

Tracks accrued payroll tax liability, monitors deadlines and prepares tax deposits

Assists employees with various questions and requests for information

Receives and researches requirements for wage assignment orders and tax levies and implements related deductions

With guidance from Human Resources, Interprets and applies MOU provisions and City policies and procedures

Receives and completes various forms, surveys and verifications of employment

Assists in the preparation and reconciliation of annual W-2 forms

Establishes and maintains effective communication and working relationships with managers, supervisors, employees, retirees and all external customers

Maintains a variety of payroll records and assists with gathering information requested by auditors or in response to Public Records Act requests

Qualification

Payroll processingFinancial recordkeepingPayroll lawsRegulationsBasic accounting conceptsAccounts payable processesOffice software proficiencyCustomer serviceCommunication skillsOrganizational skills

Required

A high school diploma or equivalent

Up to two years of college level course work in accounting or a related field may be substituted for the required experience on a year for year basis

Supplemented with courses in accounting, business, or a related field

American Payroll Certification is highly desirable

A minimum of three years of experience that includes bookkeeping, payroll, financial record keeping or other clerical accounting experience

Principles and practices of payroll processing and financial recordkeeping

Basic accounting concepts applicable to payroll, including reconciliations and audit trails

Payroll laws, regulations, and requirements, including FLSA concepts, payroll taxes, deductions, garnishments, and wage assignments

Accounts payable processes related to payroll liabilities and benefit payments

Methods and techniques for maintaining payroll journals, ledgers, and supporting documentation

Preparation and review of payroll and standard financial reports

Modern office practices, procedures, and standard business equipment

Basic clerical and record-retention procedures

Operate an office computer and a variety of word processing, spreadsheet and software applications

Accurately maintain a variety of financial records, journals and files

Accurately count, record and balance transactions

Independently make mathematical calculations quickly and accurately

Operate a computer terminal, calculator and other office equipment

Understand and carry out oral and written instructions

Provide excellent customer service

Plan, coordinate and organize work to meet deadlines

Perform a wide variety of office support functions and many tasks at the same time

Communicate clearly and concisely, both orally and in writing

Establish and maintain effective working relationships

Benefits

Retirement: PERS Classic employee receives 2% at 55; single highest year and PEPRA employee receives 2% at 62, with highest 3 years average. Classic employees pay 7% employee contribution and PEPRA employees pay half the normal costs (currently 8.25%). The City of Half Moon Bay does not participate in Social Security, except the required Medicare.

Health Insurance: Employee can choose from medical plans provided through CalPERS. Dental Insurance is available through Delta Dental and Vision coverage is available through MetLife. The City will pay the MINIMUM employer contribution required under PEMHCA and an allowance of $1,900 per month, which can be used for medical premiums. Any unused portion may be taken as additional compensation.

Dental and Vision premiums are paid by the employer up to family coverage.

Other Insurance: The City provides a long-term disability coverage equal to 2/3 of monthly salary to a maximum of $6,000.

Life Insurance: City provides $75,000 coverage.

Holidays: 14 paid holidays per year.

Vacation: Accrual of 12 days annually for the first four years; increasingly periodically thereafter to 23 days annually after 21 years.

Sick Leave: Accrual at the rate of 12 days per year.

Education Incentive: $1,500 annually for eligible expenses upon approval.

Deferred Compensation: Voluntary participation in Mission Square or CalPERS 457 plans are available.