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The UC Theatre · 1 week ago

Accounts Payable Bookkeeper

Berkeley, CA

Part-time

Hybrid

Entry Level

$22/hr - $24/hr

2+ years exp

The UC Theatre is seeking an Accounts Payable Bookkeeper to manage the accounts payable process, including vendor invoice management and financial reporting. The role requires both on-site and remote work, focusing on ensuring accurate and timely payments while maintaining organized accounting records.

EducationEventsMusic Venues

Hiring Manager

David M. Mayeri

Responsibilities

Records vendor invoices in Quickbooks

Ensures management approval of vendor invoices

Generates invoices for payment when due

Takes all reasonable discounts on supplier invoices

Monitor office supply levels and requests reorder as necessary

Creates and maintains vendor files

Stamps and files invoices to be entered weekly

Stuffs and mails vendor checks as needed

Codes and enters overhead invoices

Codes and prepares excel spreadsheets for invoices as needed

Pulls and copies and/or files invoices from Show Folder P&L reports for billing as needed

Scans Invoices to cloud for review and/or for filing

Provides backup support for the accounting department as needed

Requests copies of invoices from vendors as required

Reconciles Credit Card statements

Assists with dead storage as needed

Creates new AP paid vendor folders as needed and maintain local file and cloud file storage

Tag and monitor fixed assets

Take all reasonable discounts on supplier invoices

Conduct periodic reconciliations of all accounts to ensure their accuracy

Record cash receipts

Provide information to the external accountant who creates the company’s financial

Statements

Assist the external accountant with assembling information for external auditors for the

Annual audit

Maintain an orderly accounting filing system

Comply with local, state, and federal government reporting requirements

Provide clerical and administrative support to management as requested

Pay any debt as it comes due for payment

Comply with local, state, and federal government reporting requirements

Qualification

QuickbooksAccounting experienceExcel SpreadsheetsNonprofit accountingHighly organizedProblem solverCommunicatorAttention to detail

Required

Accounting experience 2 years + or a CCP Grad

Quickbooks / Quickbooks Cloud / Quickbooks Enterprise experience 2 years +

Associate's degree in accounting or business administration, or equivalent business experience

Nonprofit organization accounting experience

Performing Arts, music venue, restaurant, or bar accounting experience

Knowledge of Quickbooks Data Entry & Excel Spreadsheets and generally accepted accounting principles

Preferred

Preference will be given to candidates with a working knowledge of Quickbooks, Aloha, Excel, Word, Google Docs, Sheets, etc, and other accounting software packages

Company

The UC Theatre

The Berkeley Music Group (BMG) is is a 501 c3 non-profit organization that operates The UC Theatre, an independent community minded 1,400 capacity multi-tiered live music venue with youth education programs.

Founded in 2012

Berkeley, California, USA

51-200 employees