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State of Missouri · 1 day ago

Senior Court Clerk (Substitute Division Clerk)

Clayton, MO

Full-time

Onsite

Mid, Senior Level

2+ years exp

The State of Missouri is seeking a Senior Court Clerk for the Missouri Circuit Courts, a role that involves advanced technical work using an electronic filing system. The position requires exceptional customer service and responsibilities include case processing, clerical support for judges, and maintaining financial records.

AgricultureGovernmentInformation Technology

Responsibilities

Perform technical clerical work in the Courtroom Services Department as a Substitute Clerk which will include provide clerical support for a Judge or Commissioner in a division; serve in the courtroom; assist in preparing judge's docket; note continuances; administer oath to witnesses and jurors; make entries in the court's automated case management system (SMC) to reflect case progress, which may include scanning documents and attaching to the appropriate docket code; contact attorneys and other court personnel to resolve discrepancies discovered in reviewing records; prepare a variety of orders, documents and correspondence for judge; prepare various statistical reports; operate electronic sound recording machine; answer inquiries and furnish information to attorneys, court personnel and the general public by telephone and in person; and perform other duties as assigned

Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control

Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures

Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports

Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges)

Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing

Qualification

Court procedures knowledgeAutomated case managementFinancial record keepingCustomer service skillsDocument preparationIndependent judgmentRecord maintenanceTime management

Required

Associate's Degree in a related field or at least 60 semester hours from an institution of higher learning and two years of varied administrative experience performing a wide range of technical office duties

Additional experience above the minimum stated may be substituted on a year for year basis for the required education

Preferred

Advanced knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court

Advanced knowledge of organization operations, functions and scope of authority of the court

Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress

Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives

Ability to maintain a variety of complex records and prepare reports from an automated system