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The W Group · 1 day ago

DPS Administrator

Port Jefferson Station, NY

Full-time

Hybrid

Director/Executive

$150K/yr - $190K/yr

The W Group is seeking an RN Administrator/Director of Patient Services (DPS) to oversee the Assisted Living Program and Licensed Home Care Services Agency operations. This role is responsible for ensuring regulatory compliance, financial stability, clinical care, and quality assurance across all departments while supervising staff and managing external partnerships.

Elder CareHealth CareMedicalPersonal Health

Responsibilities

Facility & LHCSA Oversight

Oversee clinical services, staffing, and financial operations for both ALP and LHCSA within New Fordham and its satellite locations

Ensure regulatory compliance with state, CHRC, ACF, LHCSA, and DOH guidelines

Assess, develop, implement, and update care plans for ALP residents, ensuring a patient-centered approach

Supervise medication administration, conduct medication audits, and monitor documentation for accuracy and completeness

Conduct Quality Assurance (QA) checks, ensuring timely documentation and follow-up

Act as the primary contact for PACE providers, managing resident care coordination and communication

Ensure cleanliness and safety of the facility

Staff Supervision and Development:

Provide direct supervision to clinical staff in New Fordham Arms and remote oversight for LHCSA staff in satellite locations

Lead and participate in daily morning meetings and staff huddles

Lead the interview and hiring efforts for gaps in staffing for the facility

Oversee onboarding of new staff, provide training, and ensure adherence to clinical protocols

Ensure completion of monthly and quarterly in-service training, working closely with corporate for training content

Manage employee files, disciplinary actions, and terminations, ensuring documentation is accurate and complete

Financial and Operational Management:

Oversee the budget, profit/loss metrics, payroll processing, and expenditure monitoring

Ensure timely completion of payroll, overtime monitoring, and budget variance reporting

Manage bed holds and hospitalizations, ensuring compliance with facility policies and DOH regulations

Monitor PNA (Personal Needs Allowance) distribution and maintain oversight of cash handling and resident accounts

Quality Assurance and Incident Reporting:

Conduct Continuous Quality Improvement (CQI) plans based on QA findings

Ensure all incidents, accidents, and unusual occurrences are promptly reported to DOH and documented in the incident log on both the ALP and LHCSA sides

Lead emergency preparedness training and ensure staff readiness for various emergencies, including natural disasters and medical emergencies

Coordinate and oversee facility fire drills, emergency evacuation procedures, and safety trainings

Prepare the entity for survey readiness at all times

Communication and Corporate Reporting:

Serve as the primary point of contact for New Fordham Arms related to corporate communication, attending mandatory meetings including but not limited to weekly calls, and monthly in-person meetings, and any ad-hoc trainings

Review and manage census, staffing, incident management, financial performance, and regulatory compliance reports

Work collaboratively with case managers to address resident concerns, discharge planning, and care coordination

Maintain open communication with external healthcare providers to ensure continuity of care and service coordination

Compliance and Documentation:

Maintain comprehensive documentation of resident care plans, staff training records, incident reports, and regulatory compliance audits

Ensure proper recordkeeping of all facility documentation, including fire drills, hood cleaning, water testing, and vendor services

Develop and implement corrective action plans as needed to address identified deficiencies or non-compliance issues

Be familiar with the latest regulatory updates on the operations pertaining to ALP/LHCSA

Review prior DOH survey results to ensure no repeat deficiencies occur

Additional Duties:

Perform other duties as assigned by corporate management to support the operational and clinical success of New Fordham Arms

Maintain a high standard of professionalism, confidentiality, and regulatory compliance at all times

Qualification

Regulatory complianceClinical care oversightFinancial managementQuality assuranceStaff supervisionEmergency preparednessTrainingDevelopmentCommunication skills