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CDM Smith · 1 day ago

Senior Administrative Assistant

Columbia, SC

Full-time

Onsite

Mid, Senior Level

4+ years exp

CDM Smith is a company committed to offering an unmatched employee experience. They are seeking a Senior Administrative Assistant to manage the daily needs of the office, including providing support to office staff, developing reports, and maintaining office organization.

Civil EngineeringConstructionEnergyTransportationWater

Growth Opportunities

No H1B

Responsibilities

Working as the person responsible for the office activities running well and efficiently, including but not limited to, providing support to office staff, developing and editing reports, scheduling meetings and travel, monitoring, ordering, and organizing supplies, maintaining office equipment, ordering hardware equipment, setting up workstations, and helping onboard and support new hires

Completing project document format reviews of work produced by office staff for quality control purposes, including verifying formatting details are used correctly, updating and applying the approved styles, or applying the approved template

Providing production support (e.g., formatting, printing, binding), including client deliverables, while ensuring the highest quality standards and client service are maintained, both internally and externally

Assisting office staff with various reports and communications, such as monthly project reports and meeting minutes, and planning and coordinating meetings and events

Providing excellent support and service to the technical staff, office leaders, clients, vendors, colleagues, and others

Maintaining the organization and maintenance of records, files, and correspondence

Preparing and scheduling activities such as internal business meetings, client or third-party appointments, and general office events, including scheduling conference room use and catering needs

Assisting in updating and maintaining multiple calendars and tracking facility and equipment assignments

Preparing complex and confidential letters, technical memoranda, and reports for professional and managerial staff review and action

Providing remote support for our other SC Offices and visiting them as needed

Assisting in additional administrative duties as required

Qualification

Adobe ProBluebeamMicrosoft OfficeOrganizational skillsCommunication skillsClient service mentalityNotary certificationAttention to detailTime managementTeam player

Required

High School diploma or equivalent

4 years of related experience

Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands

Equivalent additional directly related experience will be considered in lieu of a degree