American Exchange Group · 2 days ago
Product Development Coordinator (Beauty)
New York, New York, United States
Full-time
Hybrid
Entry Level
$67K/yr - $75K/yr
1+ years expAmerican Exchange Group is the beauty division dedicated to creating innovative beauty products. The Product Development Coordinator supports the Product Development team by managing timelines, sample organization, and documentation to ensure smooth execution of development programs.
Consumer GoodsFashionManufacturing
Responsibilities
Support the Product Development team in managing timelines, key milestones, and deliverables across active development programs
Coordinate cross-functional communication between Product Development, Brand, Regulatory, Packaging, and external partners to ensure alignment on project objectives and deadlines
Maintain and update Product Development and Contract Manufacturer trackers to reflect current project status
Prepare and organize materials for internal development reviews, line reviews, and fragrance or CM presentations
Support tracking of packaging progress and artwork dependencies as they relate to formula approval and testing readiness
Manage the receipt, organization, labeling, and shipment of all fragrance, formula, and batch samples
Maintain a centralized inventory of fragrance oils, lab standards, remods, and batch samples for internal reference
Coordinate preparation and shipment of required sample sets to Brand teams and internal stakeholders
Track batch submissions from Contract Manufacturers and ensure timely internal distribution for review and approval
Collect, organize, and upload all required Product Development documentation into Monday.com, ShareFile, and internal systems
Support management of formula documentation, including approvals, final INCI lists, FWV, SDS, CoA, and raw material documentation
Assist in gathering and tracking regulatory and compliance documentation, including IFRA, compositional statements, Prop 65, shelf life, PAO, flammability, and GMP or ISO certificates
Support submission and tracking of testing programs, including stability, compatibility, RIPT, PET, and other required testing
Flag missing, delayed, or incomplete documentation and testing timelines to Product Development Managers
Support Product Development Managers in maintaining accurate and up-to-date PD trackers
Add new projects based on incoming RFQs and development requests
Log updates, decisions, and next steps discussed during CM and fragrance house calls
Track formula approvals, rejected codes, and approval dates
Prepare and send recap notes following vendor and internal development calls
Assist with meeting preparation, scheduling, and follow-up on action items
Track project statuses and communicate updates to internal stakeholders as needed
Provide day-to-day operational support to ensure Product Development workflows run efficiently
Qualification
Required
Bachelor's degree in chemistry, Product Development, Supply Chain, Business, or related field preferred
1–2 years of experience in beauty, personal care, fragrance, or consumer packaged goods preferred
Strong organizational skills with high attention to detail
Ability to manage multiple projects and deadlines simultaneously
Clear written and verbal communication skills
Proficiency in Microsoft Excel, Word, and PowerPoint; experience with Monday.com or similar tracking tools is a plus
Interest in beauty, personal care, and fragrance product development
Company
American Exchange Group
American Exchange Group is a designer, manufacturer, and wholesaler of fashion accessory watches, jewelry, and footwear.
201-500 employees
H1B Sponsorship
American Exchange Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2022 (2)
Funding
Current Stage
Growth StageLeadership Team
A
Alen Mamrout
Chief Executive Officer
Recent News
2025-09-05
2025-08-05
2025-08-04
Company data provided by crunchbase