Apply on Employer Site

OEC Group · 17 hours ago

Receptionist / Administrative Assistant

Queens, NY

Full-time

Onsite

Entry Level

$50K/yr - $50K/yr

1+ years exp

OEC Group is one of the leading NVOCC freight forwarding companies and is currently looking for a Receptionist/Administrative Assistant to join their growing New York office. The role involves performing routine clerical and administrative functions, including scheduling appointments, organizing files, and providing information to callers.

AutomotiveTransportation

H1B Sponsor Likely

Responsibilities

Retrieves messages from the company voicemail and forwards to the appropriate personnel

Communicates with office management on any requisitions and/or outstanding projects

Assists the Administration department with organizing company events such as the annual holiday party, summer picnic and various dinners

Notifies employees of upcoming birthdays and assists in arranging monthly birthday celebrations

Monitors inventory for all office supplies including kitchenware and orders supplies as needed

Maintains overall cleanliness and presentation of the office/kitchen(s) and coordinates with cleaning services as provided by building management

Coordinates with Human Resources during new hire orientation to provide employees with an ID badge, office pass and desk name plate

Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Monitors visitor access and issues passes when required

Maintains conference room schedule through Microsoft Outlook by booking appointments for meetings, interviews, trainings, etc

Receives, sorts, and routes mail, and maintains and routes publications

Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary

Performs other clerical duties as needed such as filing, photocopying, and collating

Qualification

Microsoft OutlookClerical dutiesOrganizational skillsCommunication skillsTeam player

Required

Performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers