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NOVA® Home Loans · 1 day ago

Administrative Assistant (NOVA Financial Services) Part-Time

Colorado Springs, CO

Part-time

Onsite

Entry Level

1+ years exp

NOVA® Financial Services is a full-service, independent financial services firm providing customized financial planning solutions. The Administrative Assistant will perform a wide range of clerical and administrative duties to support day-to-day operations, acting as the primary point of contact for clients and vendors.

BankingFinanceFinancial ServicesMortgage

Responsibilities

Answer incoming phone calls, provide assistance as appropriate, and route calls to the correct individual or department

Make outgoing calls to follow up with prospective clients regarding appointments or attendance at classes or events

Greet and assist clients, vendors, visitors, and employees upon arrival at the location

Coordinate all TNT and courier packages with the NOVA Expediting Department

Prepare and process outgoing overnight and FedEx packages, as well as applicable mailings

Assist with the preparation and editing of documents, including but not limited to Microsoft Word, Microsoft Excel, and Adobe PDF files

Provide support for company announcements, events, and other marketing-related activities

Perform scanning, copying, filing, and other general administrative duties as needed

Perform heavy data entry with a high degree of accuracy

Perform other duties as assigned

Qualification

Microsoft WordMicrosoft ExcelMicrosoft OutlookData entryCustomer serviceOrganizational skillsAttention to detailVerbal communicationWritten communication

Required

High school diploma or GED required

Minimum of one (1) year of administrative experience required

Knowledge of general office procedures and administrative practices

Demonstrated proficiency with computer applications, including Microsoft Word, Excel, and Outlook

Skill in operating a variety of office equipment, including personal computers, telephones, and copiers

Strong attention to detail across all areas of responsibility, including data entry and written and verbal communications

Ability to work independently as well as collaboratively within a team environment

Proven ability to maintain a high level of confidentiality and discretion

Excellent time management, organizational, and multitasking skills, with the ability to maintain accuracy under deadlines

Excellent verbal and written communication skills

Strong customer service orientation with a professional and courteous demeanor

Preferred

Experience working in a high call volume office environment

Benefits

Employee Discount

Paid Time Off

Health/Dental/Vision/Life/Disability Insurance

401(k) with an employer match

Health Savings Account with employer contribution

Employee Assistance Program

Company

NOVA® Home Loans

NOVA Financial & Investment Corporation, dba NOVA Home Loans (NMLS 3087) has built a strong reputation for providing exceptional service to our customers.

Founded in 1980

Tucson, Arizona, USA

201-500 employees