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Kansas Department of Health and Environment · 1 day ago

Senior Administrative Assistant

Shawnee County, KS

Full-time

Onsite

Mid, Senior Level

$16.56/hr - $18.26/hr

1+ years exp

The Kansas Department of Health and Environment is seeking a Senior Administrative Assistant to support various administrative tasks. The role involves reviewing applications, managing case documentation, and ensuring accurate data entry related to consumer eligibility and services.

AssociationFinanceHealth CareWaste Management

No H1B

Responsibilities

Determine the correct DCF queue by reviewing the worker ID

Re-assign tasks from LTC Eligibility queue to correct DCF queue

Attempt to phone household to clarify Nursing facility and if not reassign to E&D eligibility for medically needy spenddown determination

Requesting KDADS and responses

Mailing KC1500 applications & creating a Slip sheet to be mailed

Imaging the CARE responses from KDADS, making sure that there is a task created, or an existing one is updated to new information, If IROD task is created and if it’s within the timeframe, new incoming documents or follow up written correspondence task is created and journal the case

Receiving eligibility information from assessing entities, Review the case bank ID, HCBS program type

Changing case bank. Imaging 3160, PPOC, NOA & other email attachments requested to be imaged to the case

Mailing KC1500 applications & creating slip sheet and adding information to the App Sent Spread Sheet reviewing the App Sent Spread Sheet daily

Phone the consumer regarding the KC1500, if no case has been found, forwarded the 3160, NOAS, PPOC, etc., to KDHE. HCBS forward and or email DCF regarding FCM/ASM foster care cases

If the 3160 is for SED or TA waiver (new report of SED or TA approval) forward the information to KDHE.SED

If case is older than 3 months, mail a KC1500 application to the consumer & journal the case

Receiving emails in the 3161 mailboxes

Reviewing information and making sure it matches with the case

If case is FCM/ASM then email DCF advising them of this and reply to original sender that the case has been forwarded to DCF for processing

Imaging information to each case making sure that a task is created after the imaging is complete

Journaling each case

Qualification

WordExcelPowerPointAccessCustomer serviceAttention to detailProofreadingFollow directionsAdministrative supportGeneral office experience

Required

Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State

1 year of experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas