Apply on Employer Site

Western Maricopa Education Center · 1 day ago

Administrative Assistant: West-MEC Career Academy @ Agua Fria (26/27 SY)

Avondale, AZ

Full-time

Onsite

New Grad, Entry Level

$19.81/hr - $27.45/hr

Western Maricopa Education Center is seeking an Administrative Assistant for the West-MEC Career Academy. The role involves providing clerical and administrative support, managing student registrations, and maintaining communication with students, parents, and staff.

Education

Responsibilities

Order Subs as needed

Assist West-MEC staff members with clerical, documentation and reporting needs as required

Support students and parents of programs by providing information and documentation as required

Assist at program orientations

Clerical support for Campus including ordering supplies, room reservations & set up

Send out automated attendance calls

Establish and maintain good rapport with students, employees, schools and parents

Oversee and track accident reports

Keep track of CTSO balances and deposits for fundraisers

Travel – all aspects school/ reimbursement, etc

Keep track of budget balances and open PO’s

Assist at Program Orientation, Registration, Open House, & Recognition ceremony

Maintain campus supplies

Schedule and coordinate subs complete timesheet/ documentation for payment

Manage and verify all product shipments received

Take payments for services provided by programs

Train staff on policy and procedures for ordering supplies and turning in receipts

Maintain facility calendar for coordinating and billing of rental space campus wide

Maintain and distribute keys and swipe cards for campus staff

Send out Blackboard connect messages when needed

Manage CTSO Accounts including tracking of funds, and verifying all back up paperwork

Responsible for twice-weekly bank deposits of all funds collected

Schedule busses for student field trips

Schedule staff travel continued education, conferences and district requested trips

Schedule staff and student travel for CTSO competitions in and out of state

Manages open PO’s to be sure they stay in budget

Verify and process all packing slips/ invoices received so they can be paid by accounts payable

Qualification

Customer ServiceComputer TechnologyCommunicationProfessional ManagementMicrosoft OfficeStudent Information SystemsCritical ThinkingLeadershipPersonal ManagementTeamwork