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Commerce Bank · 1 day ago

Administrative Assistant III – Commerce Trust

MO - Kansas City Downtown/Plaza - Kansas City - KC Downtown Bank Building (1000 Walnut) (64106)

Full-time

Onsite

Mid Level

$26.70/hr - $31.50/hr

4+ years exp

Commerce Bank is a leading provider of wealth management services, and they are seeking an Administrative Assistant III to provide general administrative support to supervisory and middle management. The role involves handling complex correspondence, managing departmental records, and providing indirect supervision to clerical employees.

BankingFinanceFinancial Services

Responsibilities

Compose correspondence of a highly confidential and complex nature; use a high level of tact & integrity due to frequent senior level contacts; exercise considerable independent judgment

Provide indirect supervision to lower level clerical employees and/or act as a lead to lower level clerical employees on projects

Prepare pre-call agendas for meetings including presentations and compilation of necessary information

Perform a wide range of advanced administrative support duties of highly responsible, complex, confidential nature; support individuals at a senior, executive level

Keep organized department records and ensure departmental efficiencies

Compile complex information for inclusion in reports or presentation materials such as preparing charts, graphs, tables, etc

Create, maintain and edit documents, spreadsheets, files, and presentations

Prepare routine correspondence and correspondence of a more confidential and complex nature

Schedule appointments, screen phone calls, take messages and make travel arrangements

Regular communication and interaction with customers and team members

Manage and maintain accounts and internal databases containing confidential information and analyze complex information requests

Coordinate activities and complete special projects

Perform administrative duties, including; greeting guests entering the office, coordinating meetings and events, championing technology needs and repairs for conference rooms, handling daily mail and shipping needs, maintaining office and cafeteria supplies coordinating with facilities manager

Perform other duties as assigned

Qualification

Office managementMicrosoft WordMicrosoft ExcelMicrosoft OutlookLeadership skillsAttention to detailCommunication skillsOrganizational skillsAdaptability

Required

High School Diploma or equivalent combination of education and experience required

4+ years related experience in an office environment required

Strong knowledge of standard office management equipment, systems and procedures

Strong informal leadership skills

Exercise independent judgment and take action under minimal supervision

Motivated and organized self-starter with strong attention to detail and the ability to manage multiple priorities

Inquisitive, agile and strong team player with excellent written, verbal and interpersonal communication skills

Ability to remain adaptable and resilient to all situations with an optimistic outlook and cast a positive shadow that is aligned with our culture and Core Values

Intermediate level proficiency with Microsoft Word, Excel and Outlook