Decima International · 1 day ago
Administrative Assistant - Part time
Allen, Texas, United States
Full-time, Part-time
Onsite
Mid Level
3+ years expDecima International is a professional services company providing project management and controls services to clients in the United States and the Middle East. They are seeking a proactive and capable Administrative Assistant to support critical projects for a top technology client, requiring strong interpersonal and organizational skills.
Civil EngineeringConstructionProfessional ServicesProject Management
Responsibilities
Manage calendars and scheduling, including coordinating meetings, conference calls, and appointments across multiple time zones
Handle incoming and outgoing office correspondence, including emails, phone calls, and mail, ensuring professional communication and timely responses
Coordinate domestic and international travel arrangements including flights, accommodations, ground transportation, and itineraries, ensuring cost efficiency and adherence to company policies
Maintain organized filing systems for both digital and physical documents to ensure easy retrieval and compliance with company standards
Prepare, take, and distribute accurate meeting minutes, tracking action items and following up as needed to support timely execution
Monitor, order, and manage office supplies and inventory, ensuring adequate stock levels and coordinating with vendors when necessary
Provide general administrative support to the team, including document preparation, data entry, expense tracking, and ad hoc administrative tasks as required
Qualification
Required
Bachelor's degree or equivalent from a well-reputed university
Minimum of 3 years or more of progressive administrative experience, preferably in a professional service or client-facing environment
Advanced computer skills in MS Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams
Demonstrated competencies in communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem-solving, attention to detail, and teamwork
Excellent interpersonal skills, strong coordination experience, and the ability to work effectively with all levels of internal management and staff, as well as external clients and suppliers
Proven experience developing reports and presentations for different audiences
Prior experience in client-facing roles, with the ability to represent the organization professionally and confidently
Preferred
Experience in engineering, construction, technology, or a related professional services organization is highly preferred
Experience working closely with executives, as well as government and public officials
Benefits
Paid time off
Performance-based bonuses
Excellent medical, vision and dental insurance
Company
Decima International
Decima International offers construction project management and controls services.
51-200 employees
H1B Sponsorship
Decima International has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
Funding
Current Stage
Growth StageLeadership Team
Alaaeldin El Hadary
Co-Founder & CEO
Company data provided by crunchbase